AHCCCS

Address: 801 E. Jefferson Street, Phoenix, AZ 85034

This position is in-office, must reside in the state of Arizona

Salary: $50,000 - $52,635

Grade: 19

Closing Date: Open Until Filled

This position will be responsible to validate and reconcile system interface files between various financial databases, and research and resolve inconsistencies and/or discrepancies identified. This position will also assist in the unit call center, researching and responding to providers’ inquiries and requests.

Major duties and responsibilities include but are not limited to:
• Validate and reconcile system interfaced files (Vendor, Invoices, and ACH) independently and report identified failures, report on resolution with proper back up, and bring solutions if unable to resolve. Enter manual invoices in the State accounting system (AZ360) for certified supplemental payment requests. Analyze and prepare log sheets by accurate uses of appropriated funds and rates to process highly time sensitive reconciliation payments/ recoupments to meet federal and state requirements.
• Analyze aged credit balance invoices to determine if they are valid or if due to system problems. Coordinate with other divisions to reconcile and resolve.
• Reconcile and report sub fund Intergovernmental Agreement revenues, expenditures, and cash balances to managers and sister agencies. Complete Internal Transaction Agreement and Internal Exchange Transaction as needed.
• Reconcile monthly OIG reconciliations and report to managers and OIG.
• Run various reports in Info Advantage for Health Plans and management. Prepare log sheet to move aged invoices from prior budget fiscal year to current BFY before fiscal year end.
• Reconcile ACH requests on a weekly basis to follow up on problems/issues with vendor conversions or any other system issue that causes incomplete ACH/EFT enrollment status over 30 days. Assist with returned ACH payment notices from GAO and process cancellations and changes.
• Research and resolve provider requests regarding uncashed, cashed, and staled warrants.
• Research and answer in-bound Call Center provider calls regarding payments, remittances, etc. Refer misdirected calls to the correct department.
• Coordinate and prepare files for archiving following the guidelines.

Knowledge:
• Basic principles, concepts, practices, methods and techniques of government accounting and fiscal management (GAAP,GAAS),AHCCCS rules and regulations
• Mainframe, PMMIS, AZ360, and Control D in order to research provider’s payments
• Financial Data warehouse and reporting tools such as Info Advantage and Cognos to run various reports
• Comprehensive knowledge of reconciliation processes
• Microsoft Office applications including, Excel, Word, Access database, and Google Suite

Skills:
• Creating and updating Excel worksheets and Word Documents
• Google Gmail Suites
• Oral and written communication
• Work techniques required in maintaining records through automated accounting systems and preparing reports and reconciliations
• Build interpersonal relationships as applied to individuals associated with this agency, other State agencies and healthcare providers and health plans
• Compiles data and write report summarizing financial transactions
• Organizational and leadership skills

Abilities:
• Adapt to changing priorities with frequent interruptions, in an efficient and effective manner
• Analyze and validate interfaced data to reconcile, identify issues, and resolve or present solutions on daily basis
• Develop and maintain various information tracking worksheets in Excel and track status on unresolved issues that require follow-up
• Perform multiple tasks and meet established timelines. Coordinate various assignments and establish priorities
• Work independently; work well with other and lead team
• Provide quality customer service

Minimum:
• Bachelor’s Degree in accounting or a closely related field required.

Preferred:
• Knowledge and experience of robust automated accounting systems.

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.