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ACCOUNTANT 1

  • 496727
  • PHOENIX
  • LAND DEPARTMENT
  • Full-time

LAND DEPARTMENT

Since its inception in 1912, the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary entitled to approximately 87% of the land and receiving close to 90% of State Trust Land revenues. Through the application of sound stewardship, and effective business management principles, the Land Department can succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizona’s future. Are you ready to join us in our mission?

Please apply today!

For general information, visit our website: www.azland.gov

1616 West Adams Phoenix, AZ 85007

ACCOUNTANT 1

LAND DEPARTMENT

Job Location:

Address:  1616 West Adams Phoenix, AZ 85007

Posting Details:

Salary: $19-$22 

Grade: 19

Closing Date: Open Until Business Needs Are Met

Job Summary:

The Arizona State Land Department maintains over 10,000 leases, 14 beneficiaries, approximately 100 receipt types, and receives more than $200 million in revenue each year. Under the guidance of the Accounting Supervisor, the Accountant 1 position is responsible for the proper accounting of Land Department payroll, fixed asset management, and collections in accordance with GAAP and State of Arizona policies relevant to payroll, fixed assets and debt recognition. The position also focuses on monitoring the shared Accounts payable email, maintaining bond files, and working directly with the AIR Supervisor on tasks as assigned.

Position Responsibility Summary:
• Audits time records and financial transactions in HRIS, AFIS and ETE; in addition to reconciling fiscal data
• Responsible for fixed asset management, reconciliation, and inventory; enters and maintains information in the statewide accounting system;
• Manages the Department's delinquent payments and accounting default process. Works closely with Administrative Procedures & Information Section to ensure accurate and timely reporting;
• Creates, monitors and tracks the Department's Collections and Uncollectable Debt referrals to the Attorney General's office;
• Manages the Department's suspense funds;
• Maintains and tracks cash bond receipts;
• Responsible for creating, updating, and maintaining bonds secured and held within the Department and State Treasury related to Trust Land parcels;
• Creates and processes intra-agency electronic fund transfers;
• Creates, tracks and monitors Commissioner orders for Lease Rental Defaults and permit cancellations;
• Reviews fiscal documents and verifies for accuracy, timeliness, and proper preparation. Assesses accuracy, researching discrepancies, track of checks being researched to ensuring accurate and timely deposits;
• Serves as back up support for the Accounting Specialist Ill - processing accounts payable invoices and monthly, annual, and demand billing;
• Applies the principles, theories, and concepts of the Arizona Management System; actively participating in daily group huddles and huddle board updates; continually identifying areas for process and quality improvement; adhering to established standard work and procedures.
• All other relevant tasks as assigned.

Job Duties:

• Responsible for bi-weekly payroll processing and associated monthly reporting duties. Audits time records and financial transactions in HRIS, AFIS and ETE; in addition to reconciling fiscal data. Monitors and maintains ETE, AFIS and HRIS to ensure accurate processing of payroll transactions. Performs complex calculations, processes payroll documents and performs system entries. Provides instruction and training on preparation of payroll records and expenditure recording.
• Accurately tracks delinquent payments; Creates, tracks and monitors Commissioner orders for Lease Rental Defaults and permit cancellations; Manages the Department’s suspense funds; Creates, monitors and tracks the Department’s Collections and Uncollectable Debt referrals to the Attorney General’s office submitting collection requests as identified and submitting noncollectable debt quarterly; Maintains and tracks cash bond receipts and releases; Creates and processes intra-agency electronic fund transfers; Reviews fiscal documents and verifies for accuracy, timeliness, and proper preparation; Assesses accuracy, researching discrepancies, track of checks being researched to ensuring accurate and timely deposits.
• Downloads and saves invoices received in Accounts payable email daily; Completes 3 way matching; Updates Warrant list daily; Serves as back up support for the Accounting Specialist III - processing invoices and monitoring PO spend versus the approved PO amount; processing monthly, annual, and demand billing. Examines and verifies such fiscal transactions as billing invoices, payments, payroll or other financial documents; Analyze employee travel reimbursements to ensure compliance with SAAM and agency policies.
• Responsible for fixed asset management, reconciliation, physical inventory and surplus inventory; Enters and maintains information in the statewide accounting system; Provides all monthly and annual fixed asset reporting.
• Applies the principles, theories, and concepts of the Arizona Management System; actively participating in daily group huddles and huddle board updates; continually identifying areas for process and quality improvement; adhering to established standard work and procedures.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

KNOWLEDGE
The employee in this position must have an understanding and working knowledge of real estate transactions; Department of Administration forms and procedures; complex mathematical calculations; computer programs; Land Department business system, financial and accounting structure, statutes, procedures and programs; Generally Accepted Accounting Principles (GMP); and land records research methodology.

SKILLS
The employee in this position must have the following skills: analytical, organizational, supervisory, task organization and accomplishment, techniques required to maintain accounting records through automated accounting systems, computer, mathematical, written and oral communication, and interpersonal.

ABILITY
Ability to impart knowledge to others. Ability to communicate effectively in oral and written communications, especially for financial information and process mapping. Ability to understand and anticipate constituent and stakeholder concerns. Ability to make sure job responsibilities are completed in a timely manner. Ability to handle any unexpected workload effectively. Ability to understand and comply with rules, policies, and statutes. Ensure items recorded following all applicable statutes, policies, rules governing their entry.

Selective Preference(s):

A Bachelor’s degree in a relevant field and a minimum of (1) year of governmental experience (Accounting, Auditing, Finance, etc.) A minimum of 3 years of professional level accounting experience.

Pre-Employment Requirements:

● Prior to or after interviewing, candidates may be subject to a pre-employment skills assessment.
● Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.)

Benefits:

● Sick leave
● Vacation with 10 paid holidays per year
● Health and dental insurance
● Retirement plan
● Life insurance and long-term disability insurance.
● Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

● Positions in this classification participate in the Arizona State Retirement System (ASRS).
● Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.
● Enrollment eligibility will become effective after 27 weeks of employment
● The current contribution rate is 12.22%

Contact Us:

If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting AZSLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.