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ACCOUNTANT 1 STATEWIDE

  • 511577
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

STATEWIDE ACCOUNTANT 1

Job Location:

General Accounting Office 

100 N. 15th Avenue 

Phoenix AZ 85007 

This position may be available for remote work within Arizona

Posting Details:

Salary: Up to $56,000 

Grade: 20

Closing Date: Closing Date: Open until Filled (1st review of resumes 9/14/2022)

This is a project-based position with an anticipated start date of September 2022 and end date of September 2024 subject to the needs of the agency and budget availability. This position will fill the duties and responsibilities of a current employee assigned to the implementation of the State's new HRIS system.

Job Summary:

The General Accounting Office (GAO) within the Department of Administration is currently recruiting for a Statewide Accountant I. Serves as the primary point of contact as in Central Payroll between the General Accounting Office (GAO) and the State agencies, boards and commissions for functional assistance with the HRIS, statewide accounting policies and procedures, and the statewide fiscal and calendar year-end close processes. The Statewide Accountant I performs assigned operational tasks which pertains to the data entry for payroll adjustments, review of daily manual warrants, and general ledger reconciliation of payroll clearing accounts. This position may participate in system testing of HRIS enhancement and modification requests or bug fixes. Reviews and recommends process improvements as well as updates standard work and statewide accounting policy related to primary tasks. Performs basic assignments in conformance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and theories and concepts in a governmental environment.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:
  • Utilizes ODBC Access Database to compile data for payroll processes such as daily handwrite for analysis and review for handwrite approval. Assists in statistical analysis of payroll processes for analysis to recommend process improvements. 
  • Uses the statewide financial and HRIS systems and applications to retrieve and review data files, analyze and compile the information derived into a standard format for internal and external management use. Reviews their own work with diligence to ensure accurate preparation and processing of documents in HRIS & AFIS systems. 
  • Enters data into HRIS for Direct Deposit Reversals, Warrant Cancellations and Warrant Replacements. Assists in reconciling the Garnishment Refund General Ledger account with Supervisor by researching deposits posted, checks deposited and vendor warrants canceled. 
  • Assists in general ledger reconciliations by comparing figures and noting discrepancies Prepares adjusting entries in either HRIS or AFIS for resolution of discrepancies. 
  • Reviews legal documents for completeness before entering into HRIS. Performs procedures to ensure compliance with garnishment orders by having appropriate correspondence notarized and mailed to Courts by prescribed deadlines. Reviews entries of garnishments in HRIS for accuracy to ensure case numbers are correct. 
  • Reports problems to the administrator or department head. Uses judgment and experience to handle common agency questions and issues and escalate to Supervisor when necessary. 
  • Offers recommendations for improvement. Applies knowledge and skills of own technical specialty. 
  • Other duties as assigned as related to the position
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Principles, concepts, practices, methods and techniques of government accounting, internal control structures, accountability, and fiscal management 
  • Research methodologies, spreadsheet techniques, statistical sampling, quality assurance and final technical report referencing 
  • Methods and techniques of development of data processing relating to large financial systems 
  • Customer service etiquette

Skilled in:

  • Work organization and accomplishment 
  • Analysis and interpretation of financial data 
  • Spreadsheet development and statistical sampling techniques 
  • Work techniques required to maintain accounting records through financial systems (includes personal and mainframe computer skills) 
  • Leadership and interpersonal relationships 
  • Oral and written communications 
  • Multi-tasking and adaptability to changing priorities on a regular basis 
  • Collaborating with team members and other agency personnel to achieve shared goals

Ability to:

  • Public speaking 
  • Interact positively 
  • Balance, prioritize and organize multiple tasks. 
  • Work collaboratively in teams and across organizations 
  • Synthesize feedback and adjust plans accordingly
  • Build strong relationships inside and outside the organization 
  • Effectively translate user requirements into business, functional and test scenarios for projects of various sizes and complexity
  • Develop and write technical documentation
Selective Preference(s):
  • A Bachelor’s degree with a major in accounting from an accredited college or university, OR a Bachelor’s degree in a related subject with a minimum of 24 semester hours in accounting courses and an additional 18 hours in business related courses. A License as a Certified Public Accountant by the State of Arizona may substitute for the accounting degree.
Pre-Employment Requirements:
  • Background and reference check, including a state and federal criminal records check
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
  • If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.