AHCCCS

Address: Division of Business and Finance (DBF) 
150 N. 18th Ave., Phoenix, Az 85007 

Salary: $70,838 - $74,838 

Grade: 22

Closing Date: Open Until Filled

The Division of Business and Finance (DBF) is seeking a detail-oriented and motivated Accountant 3 to join the Finance Section’s Reporting Team. This position is critical to ensuring accurate, timely reporting of AHCCCS program expenditures and compliance with State and Federal financial requirements.

This position offers the opportunity to apply advanced accounting expertise in a fast-paced environment while contributing to the financial integrity of statewide healthcare programs.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Major duties and responsibilities include, but are not limited to:
• Prepare and submit complex quarterly federal expenditure reports (CMS-64 and CMS-21). Compile expenditures and recovery data from multiple sources, apply applicable FMAP rates, Demonstration Years, and Waivers, reconcile reports, research variances, prepare manual entries, and ensure timely submission through the CMS Medicaid Budget and Expenditure System (MBES).
• Perform federal drawdowns for multiple CMS and SAMHSA federal grants. Verify accuracy of draws, ensure proper mapping of AZ360 generated documents to grant award subaccounts, process requests through the Payment Management System, and coordinate deposits with the State Treasurer’s Office. Maintain daily tracking spreadsheets in compliance with CMIA regulations to minimize interest liabilities.
• Reconcile daily PMMIS programmatic transactions to the federal draw using 135 files. Research variances, identify reconciling items such as manual entries and transfers, and maintain strong internal controls to ensure proper allocation of federal and state funding.
• Maintain complete audit trails and compile supporting documentation for quarterly reports. Serve as liaison with CMS auditors, respond to variance analysis questions, and provide detailed explanations and supporting documents.
• Maintain and reconcile tracking schedules, including the Program Recoveries and Third-Party Liabilities databases. Map recoveries accurately to waivers and FMAP periods for proper reporting.
• Develop and update process flows, narratives, desk procedures, and related documentation. Prepare intra-agency fund transfers and encumbrance adjustments to ensure expenditures are recorded accurately.
• Track manual transactions, monitor variances between manual entries and AZ360 records, and ensure proper reporting of all transactions.
• Monitor Title XIX quarterly and Title XXI grant award balances to ensure adequate funding is available for programmatic and administrative expenditures. Provide funding recommendations to management.
• Prepare ad hoc reports, worksheets, accounting entries, and assist with special projects or other duties as assigned.

Knowledge of:
• Generally Accepted Accounting Principles (GAAP) as they relate to governmental accounting
• Financial statement preparation
• CMIA regulations
• CMS budget and expenditure reporting regulations
• Large mainframe accounting systems
• Network applications including database (MS Access), spreadsheet (Excel) and word processing (Word)
• Effective oral and written communications on a professional level

Skills in:
• Analysis and interpretation of financial data for the preparation of quarterly expenditures reports, problem solving and account reconciliation
• High level of technical and analytical skill working with Business Intelligence System and complex spreadsheet applications
• Interpretation, compilation and summarization and reconciliation of complex financial information from various internal and external sources
• Problem solving techniques for research and reconciliation
• Effective internal control structures, effective oral and written communications
• Researching and interpreting laws, regulations and policy

Ability to:
• Adapt to changing priorities in an efficient and effective manner

Minimum:
• Bachelor's degree in accounting or closely related field
• Two years' experience in accounting or equivalent

Preferred:
• Experience in government/fund accounting

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more about the Paid Parental Leave pilot program here.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.