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ACCOUNTANT 3 STATEWIDE

  • 511579
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

STATEWIDE ACCOUNTANT III

Job Location:

General Accounting Office 

100 N. 15th Avenue 

Phoenix AZ 85007 

This position may be available for remote work within Arizona

Posting Details:

Salary: Up to $78,000 

Grade: 24

Closing Date: Open until Filled (1st review of resumes 9/14/2022)

This is a project-based position with an anticipated start date of September 2022 and end date of September 2024 subject to the needs of the agency and budget availability. This position will fill the duties and responsibilities of a current employee assigned to the implementation of the State's new HRIS system.

Job Summary:

The Arizona Department of Administration, General Accounting Office, is seeking an experienced Statewide Accountant 3 to bring their background and experience with principles, theories, and concepts of reporting to be leveraged in a statewide governmental environment to bring forth enhancements to reporting systems, procedures, and methods that enable the accurate and timely processing and reconciliation of bi-weekly payroll. This position performs professional work which is greater than average difficulty and responsibility because of the presence of unusual and unique problems of the accounting program. Primarily responsible for key areas and critical assignments. Performs professional work which is greater than average difficulty and responsibility because of the presence of unusual and unique problems of the accounting program. Under minimal supervision, applies generally accepted accounting principles (GAAP), Generally Accepted Auditing Standards (GAAS), Governmental Accounting Standard Board (GASB), theories, and concepts to a statewide governmental environment. Acts in a supporting role in complex assignments mandated by statute which may include: reviewing other assigned professional and/or technical staff recommendations to management regarding proposed changes to statewide accounting policies and procedures. Reviews and recommends approval of data collected for accuracy prior to release in response to Public Information Requests; changes to statewide accounting policy and procedures; and changes to initial draft recommendations to the agencies on policy and procedural improvements; Acts in a supporting role during complex assignments mandated by statute as well as other statutorily required and ad-hoc reporting for JLBC and OSPB. Involved with set up and monitoring of HRIS system related configurations. May work on enhancements for improvements to the development and testing of a statewide financial system for use by all budget units; and follow-up activities on Auditor General recommendations.

Secondary responsibilities may include:
Reviewing agencies’ system security procedures to assure the integrity of the statewide financial systems, the statewide fixed asset program; sensitive internal control reviews. Reviews draft financial schedules for the Statewide Comprehensive Annual Financial Report, the statewide financial report to the citizens of the state and other statewide reports. and responds to technical pronouncements published by the Governmental Accounting Standards Board (GASB). Draft management recommendations to other departments on internal control improvements and procedural changes. May be required to testify in court or at the legislature on work performed and findings related to other state agencies. Finalizes financial schedules being included in the Statewide Annual Financial Report (AFR). Provides guidance to agencies, JLBC and OSPB in statewide problem resolution and identifies necessary changes to financial statutes. Performs other related functions as necessary.

Specific duties will primarily be in relation to the role of being a resource for employee garnishments. At this time, no supervisory responsibilities are anticipated. Other duties may be added as directed by the supervisor or management.

This position mainly consists of data entry and customer service. This position has many time sensitive tasks that need to be tended to daily to prevent liability to the State for non-compliance with State and Federal laws. This role’s responsibilities include reviewing, monitoring and managing a complex caseload to facilitate the efficient, effective and accurate processing of payroll transactions within timelines prescribed by State and Federal regulations. This role will frequently be researching, gathering and compiling data and documents to record the deposit of monies received from agencies for overpayments and to record the refunds back to employees. This role can be responsible for adjusting employee records on the Statewide payroll system. Occasionally, it is necessary to recreate the mathematical calculations applicable to payroll including stipends, overtime and deductions to validate the accuracy calculations of the Statewide payroll system.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:
  • Reviews fiscal documents (examples: budget revisions, transfers, vouchers, encumbrances, etc.) and verifies for accuracy, timeliness, and proper preparation (correct distribution codes, sequence numbers, completeness, etc.). Reviews their own work with diligence to ensure accurate preparation and processing of documents in HRIS & AFIS systems. 
  • Gathers and compiles data and writes report summarizing financial transactions and status of accounts for a given period. When asked, performs compilation of various data elements for management review. Utilizes ODBC Access Database daily to compile daily handwrite information for analysis and review for handwrite approval. Assists in statistical analysis of handwrites processed and reasons agencies request handwrites. This leads to better communication with Agencies regarding the handwrite process.
  • Makes entries and revisions to agency accounts, ledgers, and financial records. Enters data into HRIS for Direct Deposit Reversals and Warrant Cancellations. Runs reports to notify AFIS AWR of cancellations of these payments using ODBC Access Database. Prepares deposit form and batch header for monies received from at least weekly. Assists in reconciling the General Ledger account with Supervisor by researching deposits posted, checks deposited and vendor warrants canceled. 
  • Compares figures, noting discrepancies and rechecks own work for errors. Assists in reconciling the GL. Reviews legal documents for completeness before entering into HRIS. Performs procedures to ensure compliance with prescribed deadlines. Reviews entries of garnishments in HRIS for accuracy to ensure case numbers are correct. 
  • Examines and verifies such fiscal transactions as billing invoices, payments, payroll or other financial documents. Assists agencies with various payroll questions and compliance issues. Participates in problem-solving and decision-making relating to financial matters impacting area of assignment 
  • Reports problems to administrator or department head. Uses judgment and experience to handle common agency questions and issues and escalate to Supervisor when necessary. 
  • Confers with an advises staff members of own agency or work system, applying knowledge and skills of own technical specialty. Works cooperatively with other Central Payroll members for documenting and processing handwrites and garnishments. Is in talks daily with co-workers regarding on-going current situations that need to be handled. 
  • Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • The methods and techniques of automated payroll systems
  • Reference materials such as federal regulations, Arizona Revised Statutes, applicable agency manuals, and policies and procedures
  • Methodologies and techniques for systems analysis and design, business process modeling, requirements gathering, quality assurance, and software development
  • Generally Accepted Accounting Principles (GAAP); the principles, concepts, practices, methods and techniques of government accounting, internal control structures, and fiscal management; the methods and techniques of automated accounting systems as it relates to accounting practices including a variety of software (personal computer, microcomputer, and/or mainframe) packages as they relate to accounting practices.

Skilled in:

  • Group facilitation 
  • Work organization and accomplishment 
  • Analysis, interpretation and communication of data 
  • Techniques required to maintain records through automated payroll systems. 
  • Time management. 
  • Strong customer service skills 
  • Excellent interpersonal, written and oral communication skills 
  • Basic analytical skills to evaluate information gathered from multiple sources, consolidate details and extract to functional requirements

Ability to:

  • Public speaking
  • Interact positively
  • Balance, prioritize and organize multiple tasks. 
  • Work collaboratively in teams and across organizations 
  • Synthesize feedback and adjust plans accordingly
  • Build strong relationships inside and outside the organization
  • Effectively translate user requirements into business, functional and test scenarios for projects of various sizes and complexity 
  • Develop and write technical documentation
Selective Preference(s):
  • A Bachelor’s degree with a major in accounting from an accredited college or university. A License as a Certified Public Accountant by the State of Arizona may substitute for the accounting degree.
  • PMI certification a plus.
  • Lean or Six-sigma certification a plus.
Pre-Employment Requirements:
  • Background and reference check, including a state and federal criminal records check
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year
  • Health and dental insurance 
  • Retirement plan
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
  • If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.