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ACCOUNTING SPECIALIST 1

  • 511951
  • PHOENIX
  • DEPT OF AGRICULTURE
  • Full-time

DEPT OF AGRICULTURE

To protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

ACCOUNTING SPECIALIST 1

DEPT OF AGRICULTURE

Job Location:

Address:  

Posting Details:

Salary: 16.50 - 17.00 

Grade: 16

Closing Date: 

Job Summary:

The Arizona Department of Agriculture is recruiting for a reliable self-starter to join our Fiscal Services team as an Accounting Specialist I. The work location for this position is 1110 W. Washington Street, Phoenix AZ 85007

The position will perform the process of matching invoices and purchase orders in the Arizona Procurement Portal (APP), including the review of all supporting documentation for completeness and accuracy; research APP errors and customer inquiries; entry of grant and non-grant payments into the Arizona Financial Information System (AFIS), including updating of encumbrance spreadsheets and balancing to AFIS and complete monthly reconciliation. Position is responsible for preparing monthly Use Tax, which includes preparing Use Tax calculations and transfer of funds to the Department of Revenue using the AFIS system by the scheduled due date. Daily compilation of agency deposits for cash, checks, wires and direct deposits, including entry into AFIS. Process all incoming mail and perform other duties as assigned.

Job Duties:

Process incoming mail, process invoices and purchase orders into the State accounting system. The position is responsible for customer inquiries, research and data entry.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
The principles, concepts, practices, methods and techniques of government accounting
Computer software, to include, APP, AFIS, Adobe Acrobat, Microsoft programs, and Google Suite programs
Reconciliation procedures and practices
Use Tax calculations, Basic math skills
Good customer service practices

Skills in:
10 key calculator
Computers and computer software
Verbal and written communications
Problem solving
Interpersonal skills in dealing with internal and external customers

Ability to:
Multi task and prioritize work
Accurately enter data into AFIS, logs and APP
Research, investigate and compile data when needed
Prepare and track monthly reports and logs
Maintain composure in difficult situations
Work in team environment or individually
Follow set guidelines and verbal instruction

Selective Preference(s):

Experience with AFIS, APP, Adobe Acrobat, Microsoft Word and Excel, Google Sheets, and Gmail
2 or more years in a Fiscal Services environment

Pre-Employment Requirements:

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

Benefits:

The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.17%. Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Melissa Meek at mmeek@azda.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.