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ACCOUNTING SPECIALIST 2

  • 508060
  • PHOENIX
  • DEPT OF JUVENILE CORRECTIONS
  • Full-time
  • Closing at: May 26 2022 at 23:55 MST

DEPT OF JUVENILE CORRECTIONS

Committed to rehabilitating Arizona's youth!

The mission of the Arizona Department of Juvenile Corrections is to rehabilitate the youth in our care by providing evidence-based treatment, pro-social activities, education, and career training that will lead them to become productive, healthy, law-abiding members of society.

ACCOUNTING SPECIALIST 2

Job Location:

Central Office/Business and Finance

100 N. 15th Ave Suite 103

Phoenix, Arizona 85007

https://adjc.az.gov/    

Posting Details:

Salary: $31,110.00 - $43,437.00 

Grade: 18

Closing Date:  05/26/22

Job Summary:

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Accounting Specialist 2 who works under the direction of the Accounting Specialist Manager and will be responsible for performing fiscal functions and providing support to the Accounting and Payroll Units as well as the Business and Finance Bureau of the Department which includes the Bureau Administrator, Chief Financial Officer and Payroll Clerk.

Job Duties:

General accounting functions in compliance with GAAP, State and agency policies

Accounts Payable: Process payments to vendors timely; contact vendors for billing issues

Accounts Receivable: post negotiables to appropriate accounts and process deposits

Inter/Intra agency transfers: process transfers timely

Grants: Set-up in eCivis and AFIS

Youth Trust Accounts in compliance with State and agency policies

Establish accounts: Posts negotiables to appropriate accounts; process restitution payments, canteen purchases, payroll time sheets and youth release forms; prepare checks

Bank Statements: reconcile monthly

Abandoned Funds: Manage accounts and process annual transfers to Department of Revenue Unclaimed Property

Parental Assessment Accounts in compliance with State and agency policies

Establish Accounts: update account information as needed; close accounts

Manage Accounts referred to Attorney General’s Office annually for write-offs

Agency Travel Coordinator: Ensure related travel complies with State and agency policies; arrange flight and hotel accommodations for employees on authorized travel with Agency Travel Credit Card

Summarize monthly travel card log and receipts for review/approval for payment

Review employee travel claims prior to submitting to Payroll for reimbursement

Fixed assets in compliance with State and agency policies; edit and maintain records in AFIS

Perform other duties as assigned

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-Federal and State Law, Statutes and Regulations pertinent to area of assignment
-Concepts, methods, techniques of general accounting and accounts payable/receivable process
-State of Arizona Accounting Manual (SAAM)
-Generally Accepted Accounting Practices (GAAP)
-Financial and Accounting Systems
-Reports creation and preparation
-Microsoft Office Suites and Google Suites

Skill in:
-Written and verbal communication
-Establishing and maintaining work relationships
-Conflict resolution
-Mathematics
-Analyzing and interpreting fiscal data
-Planning and prioritizing
-Interpretation of policies and procedures

Ability to:
- Learn the state’s automated financial information system (AFIS)
- Apply general auditing and accounting processes
-Learn agency mission, goals and objectives
-Learn agency and state policies and procedures, organizational structure of the agency
-Understand and participate in drafting, changing and modifying policy and procedures
-Work under pressure and meet deadlines
-Multi-task
-Problem Solve
-Drive on state business

Selective Preference(s):

At least 1 year of accounting experience working with financial accounting systems and Procurement systems

Pre-Employment Requirements:

Requires possession of, and ability to retain a current valid Arizona-issued driver’s license. Employees who drive on state business are subject to driver’s license records checks, maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

The successful candidate is required to complete the following:

  • Panel Interview

  • Comprehensive Background Investigation

  • Fingerprinting

  • Arizona residency is required for this position.

    Current State of Arizona employees:  In order to be considered for this position, it requires acceptable performance history as demonstrated by no formal discipline within one year preceding this job posting close date, and an overall rating of “meets expectations” or higher on the most recent employee performance evaluation.

    Benefits:

    As an employee of the Department of Arizona Department of Juvenile Corrections, you will be entitled to a comprehensive benefits package that includes the following:


    Benefits include:
    -Paid vacation leave 

    -10 paid holidays per year

    -Paid sick leave, 12 days per year with no carryover limits
    -Competitive health, dental, vision and life insurance plans 


    Additional benefits include:
    -Available 24/7 Telemedicine
    -Flexible Spending Accounts (FSA) for eligible medical, dental, vision, and dependent care expenses
    -Long-Term Disability which pays 66⅔% of weekly pre-disability earnings
    -Optional Short-Term Disability which pays up to 66⅔% of your weekly pre-disability earnings

    Employee Wellness:
    -Health Impact Program: Earn up to $200 annually by participating in free preventative health screenings, immunizations, lifestyle/mindfulness classes, and physical activities
    -Employee Assistance Program (EAP): 12 free mental health counseling sessions per year, and available 24/7 support for work/life solutions, dependent/elder care, college planning, wills, legal guidance, financial resources, funeral planning and more

    For a complete list of benefits provided by The State of Arizona, please visit our benefits page

    Retirement:

    This position participates in the Arizona State Retirement System (ASRS)

    - New membership begins the 27th week of employment

    - Immediately vested in retirement contributions

    - Defined Benefit

    Attention current State of Arizona employees:  Please contact our Human Resources Office at employment@azdjc.gov if you are in a different retirement plan than the one indicated above.

    Learn More:

    To learn more about the Arizona Department of Juvenile Corrections, you can visit our website https://adjc.az.gov/

    Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-1023. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

    ARIZONA MANAGEMENT SYSTEM (AMS)

    All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
    State employees are highly engaged, collaborative and embrace a culture of public service.

    The State of Arizona is an Equal Employment Opportunity Employer.