Central Office/Business and Finance
100 N. 15th Ave Suite 103
Phoenix, Arizona 85007
The Arizona Department of Juvenile Corrections (ADJC) is seeking an Accounting Specialist 2 who works under the direction of the Accounting Specialist Manager and will be responsible for performing fiscal functions and providing support to the Accounting and Payroll Units as well as the Business and Finance Bureau of the Department which includes the Bureau Administrator, Chief Financial Officer and Payroll Clerk.
General accounting functions in compliance with GAAP, State and agency policies
Accounts Payable: Process payments to vendors timely; contact vendors for billing issues
Accounts Receivable: post negotiables to appropriate accounts and process deposits
Inter/Intra agency transfers: process transfers timely
Grants: Set-up in eCivis and AFIS
Youth Trust Accounts in compliance with State and agency policies
Establish accounts: Posts negotiables to appropriate accounts; process restitution payments, canteen purchases, payroll time sheets and youth release forms; prepare checks
Bank Statements: reconcile monthly
Abandoned Funds: Manage accounts and process annual transfers to Department of Revenue Unclaimed Property
Parental Assessment Accounts in compliance with State and agency policies
Establish Accounts: update account information as needed; close accounts
Manage Accounts referred to Attorney General’s Office annually for write-offs
Agency Travel Coordinator: Ensure related travel complies with State and agency policies; arrange flight and hotel accommodations for employees on authorized travel with Agency Travel Credit Card
Summarize monthly travel card log and receipts for review/approval for payment
Review employee travel claims prior to submitting to Payroll for reimbursement
Fixed assets in compliance with State and agency policies; edit and maintain records in AFIS
Perform other duties as assigned
-Federal and State Law, Statutes and Regulations pertinent to area of assignment
-Concepts, methods, techniques of general accounting and accounts payable/receivable process
-State of Arizona Accounting Manual (SAAM)
-Generally Accepted Accounting Practices (GAAP)
-Financial and Accounting Systems
-Reports creation and preparation
-Microsoft Office Suites and Google Suites
-Written and verbal communication
-Establishing and maintaining work relationships
-Analyzing and interpreting fiscal data
-Planning and prioritizing
-Interpretation of policies and procedures
- Learn the state’s automated financial information system (AFIS)
- Apply general auditing and accounting processes
-Learn agency mission, goals and objectives
-Learn agency and state policies and procedures, organizational structure of the agency
-Understand and participate in drafting, changing and modifying policy and procedures
-Work under pressure and meet deadlines
-Drive on state business
At least 1 year of accounting experience working with financial accounting systems and Procurement systems
Requires possession of, and ability to retain a current valid Arizona-issued driver’s license. Employees who drive on state business are subject to driver’s license records checks, maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
The successful candidate is required to complete the following:
Comprehensive Background Investigation
Arizona residency is required for this position.
Current State of Arizona employees: In order to be considered for this position, it requires acceptable performance history as demonstrated by no formal discipline within one year preceding this job posting close date, and an overall rating of “meets expectations” or higher on the most recent employee performance evaluation.
As an employee of the Department of Arizona Department of Juvenile Corrections, you will be entitled to a comprehensive benefits package that includes the following:
-Paid vacation leave
-10 paid holidays per year
-Paid sick leave, 12 days per year with no carryover limits
-Competitive health, dental, vision and life insurance plans
Additional benefits include:
-Available 24/7 Telemedicine
-Flexible Spending Accounts (FSA) for eligible medical, dental, vision, and dependent care expenses
-Long-Term Disability which pays 66⅔% of weekly pre-disability earnings
-Optional Short-Term Disability which pays up to 66⅔% of your weekly pre-disability earnings
-Health Impact Program: Earn up to $200 annually by participating in free preventative health screenings, immunizations, lifestyle/mindfulness classes, and physical activities
-Employee Assistance Program (EAP): 12 free mental health counseling sessions per year, and available 24/7 support for work/life solutions, dependent/elder care, college planning, wills, legal guidance, financial resources, funeral planning and more
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
This position participates in the Arizona State Retirement System (ASRS)
- New membership begins the 27th week of employment
- Immediately vested in retirement contributions
- Defined Benefit
Attention current State of Arizona employees: Please contact our Human Resources Office at email@example.com if you are in a different retirement plan than the one indicated above.
To learn more about the Arizona Department of Juvenile Corrections, you can visit our website https://adjc.az.gov/
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-1023. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.