DEPT OF TRANSPORTATION

Address:  Fiscal Operations
800 W. Washington St. Ste 615
Phoenix, AZ 85007

Salary: $47,558.27 - $57,558.27 

Grade: 18

Closing Date: 08/10/2026

Reviewing, recording, and reconciling vendor invoices using the State's automated accounting system. Reviewing past due statements, requesting additional information from vendors or customers to process payments, and keeping accounts current. Contacts users explaining corrections or additional work to be done in order to process payments. Resolve questions and problems presented by internal and external customers, recognize public and constituent issues, and identify actions to address, including the involvement of other appropriate ADOT groups and functions.

This position may be available for remote work within Arizona (2 days per week in the office/hoteling).

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsible for reviewing, recording, and reconciling vendor invoices using the State's automated accounting system. Reviewing past due statements, requesting additional information from vendors or customers to process payments, and keeping accounts current.

Responsible for analysis of financial information and preparation of financial reports to determine and maintain liabilities, tax liability and other accounts payable/vendor reconciliations reporting and analysis. Lead improvement projects for accounts payable. Analyze and report on prompt pay discounts.

Contacts users explaining corrections or additional work to be done to process payments.

Knowledge of:
- Automated accounting system to process invoices online and assist vendors and end-users with online payment tracking.
- Principles, concepts, practice methods and techniques of governmental accounting, internal control structures, and fiscal management.
- Data processing techniques as it applies to accounting practices.
- State Government Accounting processes or practices.
- Microsoft applications and general databases to produce spreadsheets and enter information for reporting purposes; provide information to customers regarding suspected incorrect billings; and communicate issues/problems to internal/external customers.

Skill in:
- Analytical skills to interpret financial data; research and correct errors.
- Critical thinking skills.
- Oral and written communication skills to effectively communicate with other units/departments, internal and external customers.
- Superb attention to detail, strong planning and organization
skills, and the ability to multitask, prioritize and deliver results.
- Experience in process improvement activities.
- Computer skills (including intermediate spreadsheet and database skills).
- Microsoft Excel.
- Google Workspace.

Ability to:
- Work with others/interpersonal relationships to professionally communicate with others at various levels regarding vendor payments.
- Process large volumes of invoices.
- Organization/time management to make sure job responsibilities are completed in a timely manner to handle any unexpected workload effectively.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.