ARIZONA DEPARTMENT OF ADMINISTRATION

Division Business and Finance (DBF)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 N. 15th Ave, Suite 302, Phoenix, 85007

Salary: $50,000 -$55,000 

Grade: 19

Open Until Filled

The Arizona Department of Administration (ADOA), Division Business and Finance (DBF) is seeking an experienced and detail-oriented individual for the position of Accounting Specialist 3. This critical role is responsible for managing all primary duties of the statewide garnishment desk, encompassing assignments mandated by Federal and State statutes directly related to payroll and garnishments. The successful candidate will be proficient in reconciling and resolving issues within the statewide payroll system, accurately performing data entry for various types of garnishments, and providing exceptional customer service regarding garnishment inquiries. Additionally, this position involves reconciling payroll accounts and requires strong working knowledge of the AZ360 Financial and HRM systems.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Reviews, monitors, and manages a complex case load in order to facilitate the efficient, effective and accurate processing of creditor garnishments, tax levies, support orders, student loan wage assignments and bankruptcy orders within the timeline prescribes by State and Federal regulations including the entry into the Statewide payroll system garnishment application which is a subset of HRIS
• Responds to routine requests regarding case status from State child support agencies, creditors, courts, loan vendors and State employees via mail, email and phone calls
• Adjusts garnishment records on the Statewide payroll system as instructed by court orders and system adjustments to assure accurate and complete history on the applicable deductions
• Recreates the mathematical calculations applicable to the non-exempt earnings statements to ensure accurate calculations by the Statewide payroll system

Knowledge of:

• Federal and State Laws relating to garnishments; rules and regulations
• Techniques of data processing established for the work system or agency
• Google Suite and MS Office applications
• AZ360 HRM garnishment data entry
• State government policies and procedures
• ARS 12-1598, ARS 25-500, and ARS 25-513 A

Skills in:

• Providing outstanding customer service to an array of clients including employees, Federal and/or State Agencies, as well as courts and creditors
• Timeliness and accuracy
• Organization, work planning, and detail documentation
• Negotiating, facilitating, and resolving issues involving multiple interests
• Mathematical skills
• Attention to detail
• Updating standard work
• Customer service skills

Ability to:

• Analyze and make recommendations and decisions under pressure
• Learn financial database systems in use by agencies
• Active listening and effective communication
• Provide and receive feedback
• Prioritize, plan, and organize multiple tasks
• Pursue ongoing professional development
• Work independently and collaboratively
• Time management skills
• Track and organize documentation
  

• Two years responsible administrative experience equivalent to or above the Administrative Assistant III level in such fields as budget analysis,
  purchasing, accounting, data processing, or related administrative services work
• Bachelor's degree in business or public administration from an accredited college or university may substitute for one year of the required experience

• High School diploma
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment 

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer