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ACCOUNTING SPECIALIST II

  • 514985
  • PHOENIX
  • DEPT OF EMERGENCY AND MILITARY AFFAIRS
  • Full-time
  • Closing at: Jan 30 2023 at 23:55 MST

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management’s mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of Administrative Services maintains the business operations of human resources, finance, purchasing/contracting, and legislative activities. Many positions posted do not require military membership.

ACCOUNTING SPECIALIST II

DEPT OF EMERGENCY AND MILITARY AFFAIRS

Job Location:

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ  

Posting Details:

Salary: $16.4525 - $22.9807 per hour (DOE) 

Grade: 18

Closing Date: January 30, 2023

Job Summary:

The Accounting Specialist II provides support to the AZARNG CFMO in all aspects of finance to include accounts payable, payroll, travel, interagency letters of obligation, and financial status of funds reporting. Responds to inquiries from internal and external customers through in-depth research. Prepares financial reports for appropriations, funds, and cooperative agreements.

Job Duties:

Responsibilities include:
• Responsible for all tasks associated with accounts payable. Receives and disseminates invoices, identifies, and resolves invoicing discrepancies, conducts research within AFIS and procure AZ to mitigate duplicate payments, researches and prepares payment approval from programs and submits payments to State Accounting to be processed within the appropriate financial system. Researches the accounts payable aging report and resolves aging invoices. Resolves billing and payment issues with vendors and program managers through thorough research. Receives, validates, processes, and submits credit card statements for payment.
• Ensures payroll reports are compiled, analyzed, graphed, and disseminated appropriately to Resource Manager, department supervisors, Deputy FMO, and FMO.
• Reviews/audits travel claims to ensure compliance with the State of Arizona Accounting Manual and makes necessary adjustments. Stays current with changes to the State's travel policy. Conducts training within the CFMO and reviews travel claim discrepancies with employees throughout the year to provide additional clarification.
• Conducts extensive research to respond to internal and external inquiries pertaining to accounts payable, payroll and travel to provide information. Gathers and compiles data and develops detailed reports and graphs summarizing the information.
• Compiles utility usage data and prepares Letters of Agreement documents with detailed billing information for Multi-agency MOA's and submits for reimbursement to appropriate agency. Maintains and updates department's tracking system to ensure reimbursement is received.
• Prepares status of funds reports for appropriations, funds, and cooperative agreements. Researches and reconciles detailed transaction reports to identify discrepancies. Disseminates information to program managers, Resource Manager and State Accounting.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Budget development and execution; fiscal law and management.
• Applicable OMB Circulars and Code of Federal Regulations (CFRs); DFAS 37-100.
• Cash Management Improvement Act; Catalog of Federal Domestic Assistance.
• Federal grants management; Arizona Financial Information System (AFIS); and the State General Accounting Office (GAO) accounting manual.
• Directives and technical bulletins; cooperative agreement documentation requirements; computerized spreadsheet applications.


Skilled in:
• Problem analysis and resolution.
• Verbal and written communication.
• Organization and time management.
• Building and maintaining interpersonal relationships.
• Developing policies and procedures.
• Computer skills.
• Analysis and interpretation of financial data.

Ability to:
• Establish priorities and meet deadlines and objectives.
• Work well with program managers, stakeholders, and customers.
• Communicate effectively with a wide variety of individuals at various organizational levels.
• Learn to interpret and apply regulations and guidelines as they pertain to the area of assignment.
• Develop policies and procedures; establish, implement, and maintain internal controls and processes.
• Adapt to changing priorities.

Selective Preference(s):

Desired qualifications include any combination of experience, education and training that meets the knowledge, skills, and abilities described. Experience in accounts payables, receivables, payroll, and fixed assets. Knowledge of the state accounting manual and the state's procurement process. Successful completion of relevant training and college-level courses in the fields of accounting and finance.

Pre-Employment Requirements:

• Must be able to obtain and maintain a valid State of Arizona driver's license.
• In and out of State travel required.
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining a Common Access Card (CAC) within one year of hire.

Benefits:

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.