ARIZONA DEPARTMENT OF ADMINISTRATION

Division of Business and Finance (DBF)

This position may offer the ability to work remotely on a hybrid schedule, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. Applicants must reside within commuting distance to Phoenix.

Main Office Location: 1740 W Adams St, Ste 3015, Phoenix, AZ 85007

Salary: Up to $45,000.00 

Grade: 18

Open Until Business Needs Are Met

The Arizona Department of Administration (ADOA), Division of Business and Finance (DBF), is seeking a detail-oriented professional to join the Central Services Bureau (CSB) as an Accounting Specialist II. Working under the direct supervision of the Accounting Manager, you will play a vital role in maintaining the integrity of state financial operations by managing complex fiscal data across multiple automated accounting, procurement, and human resource management systems. In this dynamic position, you will serve as a trusted liaison providing expert guidance to client agencies on accounting principles and procedures while ensuring full compliance with the State of Arizona Accounting Manual (SAAM). Your strong analytical and problem-solving skills will be essential to analyzing vendor and customer concerns, resolving complex financial issues, and ensuring accurate document authorization, coding, and pricing. If you possess a strong foundation in accounting principles and a passion for precision, this role offers an exceptional opportunity to contribute directly to the financial stability of the State of Arizona.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Document Review & Compliance: Review and analyze financial documentation for accuracy, proper authorization, correct coding, and adherence to relevant statutes and policies. Ensure pricing aligns with established purchase orders and contracts.
• Transaction Management & Data Entry: Prepare and enter accurate transaction information into various state automated financial, procurement, and human resource systems.
• System Reconciliation & Error Resolution: Review and reconcile accounts, invoices aging, statements, and general ledger reports across accounting systems. Identify errors and make necessary revisions to maintain financial integrity.
• Cash Handling & Deposits: Prepare and process deposits in compliance with established cash-handling policies and procedures, ensuring accurate reconciliation with the accounting system.
• Agency Support & Problem Solving: Serve as a resource for client agencies and internal divisions by researching and analyzing fiscal data, answering inquiries, and resolving complex financial issues or vendor/customer concerns.

Knowledge of:

• State of Arizona Accounting Manual
• Automated accounting systems
• ADOA rules and regulations
• Excel
• Reconciliation procedures
• Governmental accounting

Skills in:

• Basic math
• 10-key operation
• Oral and written communication
• Analyzing and interpreting policies and procedures
• Work organization
• Analyzing figures and fiscal documentation

Ability to:

• Compile and enter figures
• Prioritize work
• Work both independently and on a team

• Experience with AZ360 (preferred)
• Experience with APP (preferred)
• Experience with HRIS (preferred)
• Experience reviewing and processing invoices (preferred)
• Experience in reconciling agings and general ledger (preferred)
• College-level accounting and bookkeeping classes (preferred)

• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer