DEPT OF TRANSPORTATION

FISCAL OPERATIONS
800 W. Washington St.,
Phoenix, AZ 85007

Salary: $87,400.00 - $97,400.00 

Anticipated Salary: $92,400.00

Grade: 24

Closing Date: 10/16/2025

This position manages the Payroll & Travel Services Unit, which is responsible for payroll and travel for the Department. Distributes and directs the workflow of subordinates equitably. Maintains an internal control structure for payroll and travel, ensures that all employee's time records and travel documents are entered into the payroll system before cut off time. Responsible for reconciling any out of balance transactions for payroll and travel affecting the department's general ledger. Resolves questions and problems presented by internal and external customers, recognize public and constituent issues and identifies actions to address such issues, encompassing other ADOT groups and functions. Manages and oversees the accurate processing and calculation of wages, benefits, and deductions. Works closely with Human Resources to coordinate payroll related inquiries.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Supervise the processing of payroll using the AZ360 system. Ensure that all time records for the department have been entered before the cut off, work closely with the General Accounting Office on any changes to payroll and ensure that all internal stakeholders are aware of all changes.

Audit payroll to ensure employees have not been over or under paid. Develop/produce reports to select employees timesheets for auditing. Prepare amendments to correct any errors discovered. Evaluate, analyze and prepare manual journal entries for payroll rejects to ensure proper allocation to appropriate funding.

Supervise the auditing and processing of travel reimbursements for employees of the department. Ensure that staff are aware of any changes to the state travel policy. Interpret and review all travel anomalies. Monitor that travel documents are being processed according to goal reviewing the monthly travel measurements.

Knowledge of:
• State's human resource system and how to navigate the system to research and answer employee questions, enter, process, research travel documents, and modify and run reports.
• Experience with using automated accounting systems.
• Microsoft Excel with extensive knowledge and experience using Microsoft Excel to interpret data (i.e. pivot tables, lookups, data validation, formulas, functions) for preparing spreadsheets for use in payroll, travel, and for assisting customers.
• Methodology for correctly calculating information regarding employee paychecks, and dollar amounts on travel documentation.
• The Arizona State Payroll/Travel Policy, and Personnel Rules.
• Google Suite.

Skill in:
• Supervisory Skills - delegating tasks, instructing on procedures and rules, prioritizing workflow for the team, and promoting positive morale.
• Analytical Skills - interpreting financial data, researching and correcting errors.
• Problem-solving aptitude- Identifying issues, evaluating options, and implementing effective solutions to overcome challenges.
• Oral and Written Communication Skills- effectively communicate with staff, other units and external and internal customers; prepare correspondence or guidance for staff and areas outside of the unit/department.
• Work prioritization, organization and time management; prioritizing tasks effectively to optimize productivity and meet deadlines.

Ability to:
• Coach and develop employees, including continuous improvement practices and principles.
• Communicate and relate effectively with counterparts in other areas of ADOT.
• Understand and anticipate constituent and stakeholder concerns.
• Deal with confidential and sensitive material, and maintain a high level of integrity.
• Organization/time management, ensuring tasks are completed on-time.
• Manage work of professional staff.
• Handle unexpected workload effectively.
• Ensure items recorded in the financial system are following all applicable statutes, policies, rules governing their entry.
• Ensure that employees of ADOT are reimbursed correctly on travel documents.
• Ensure that information given to employees is accurate.

A Bachelor's degree with a major in accounting from an accredited college or university; OR a Bachelor's degree in a related field with a minimum of 24 semester hours of accounting courses; AND a minimum 3 years previous relevant work experience.
Understanding of automated accounting systems, spreadsheet applications such as Excel and other analytical tools used for reporting, compiling, heavy analysis, comparative analyses, etc.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.