This position may be available for remote work within Arizona (2-3 days per week in the office)
Are you interested in an environment where leaders foster a culture based on respect for people and continuous improvement? ADOT leaders model a collaborative, problem solving, and coaching based culture focused on employee engagement and development. Leaders are accountable, transparent, and communicative as they sustain an inclusive, diverse, and safe environment. ADOT leaders are visible and present, demonstrating: We are One ADOT
This position will be responsible for overseeing the Fuel Tax Refunds Unit daily operations and Continuous Improvement Initiatives. Specific responsibilities include but are not limited to: directing the daily operations, accuracy, and timeliness of the Fuel Tax Refunds Unit. This position will oversee the processing of various fuel tax refund claims and other transportation related refunds submitted to the department; will utilize Arizona Management System process improvements and technology to its fullest in order to maximize efficiency. The incumbent will be responsible for planning, scheduling, assigning, reviewing, as well as evaluating all work activities and assignments of staff. This position will work with other divisions within ADOT including Revenue Administration, Fuel Tax Reporting, MVD, Enforcement Compliance Division, Revenue Audit, Collections, and the Executive Hearing Office. Train subordinates and review staff deliverables to ensure they adhere to policy and existing procedures. Ensuring comprehensive development and documentation of policies and procedures associated with Fuel Tax Refunds. Maintain effective communication with external and internal stakeholders regarding the Arizona Revised Statutes, Administrative Rules, and policies and procedures for the Units.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
- Directs and assists staff in the performance of their assignments. Direction includes any necessary instruction or training. Continual Coaching and implementation of AMS principles. As required serve as a witness at administrative hearings; as needed write legislative proposals, issues, administrative rules, and policy/procedures
- Research and analyze Statutes and Administrative Code and Perform analyses on refund claims and PTO and Idle Time studies for reasonableness using risk assessment criteria. Review and Refer to Audit when appropriate
- Complete assignments from the Fuel Tax Manager regarding current and/or new work activities, proposed legislation, administrative rules, and/or policies and procedures
- Communicates effectively with external and internal customers regarding the Arizona Revised Statutes, Administrative Rules, and policies and procedures for the unit. Writes reports, summaries, or other documents as necessary
- Fundamental principles associated with the Refunds Accounting area and fuel tax refunds procedures
- Title 28, Arizona Revised Statutes, knowledge of State and ADOT policies, rules and regulations
- Automated accounting systems used by the State and ADOT
- Mainframe and PC accounting systems, including spreadsheets functions and databases
- Effective, professional oral and written communication
- Analyzing and interpreting complex financial information and transactions
- Utilizing and creating computer spreadsheets, databases, and other automated tools to complete work tasks efficiently and accurately
- Research and problem-solving skills
- Organizational skills
- Prioritizing work activities and other to ensure that deadlines are met
- Interacting effectively with external and internal stakeholders
- Communicate in a clear and professional manner, both verbally and in writing
- Synthesize a complex work task or situation and present recommendations for a course of action
- Complex financial/process analysis and interpretation
- Organize and prioritize
- Use computers and accounting software for performing complex financial tasks
- Evaluate systems, identity flaws, and design and implement corrections
The ideal candidate for this position will have:
Bachelor's degree in accounting or 3 years experience as an Accountant 2 or equivalent.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Mandatory participation in the Arizona Retirement System (ASRS) is required
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.