ARIZONA STATE RETIREMENT SYSTEM (ASRS)

Address:  3300 N. Central Ave., Phoenix, AZ

Salary: $24.04 - $27.88 

Grade: 19

Closing Date: September 12, 2025

The Management Support Services team of the Arizona State Retirement System (ASRS) is looking for a highly organized and detail-oriented Administrative Specialist to join our team. The Administrative Specialist will manage day-to-day administrative tasks, provide support to senior and executive management, and ensure the efficient operation of the organization. The ideal candidate will be a self-starter who is comfortable working independently and can handle multiple tasks and assignments simultaneously. This position will include responsibilities in the following areas: senior and executive management team and Board of Trustees administrative support; board and committee meeting planning, facilitation, meeting minutes, documentation and follow-up; agency staff and executive out-of-state travel arrangements; project management and research.

The candidate will function as the support resource for the immediate needs of the director, deputy director and chief operations officer, chief investment officer, agency assistant directors, and agency assistant attorney general. In partnership with the Management Support Services team members, this position will coordinate projects and expected to be a critical thinker to problem-solve issues with a high degree of diplomacy and flexibility.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Significant involvement with the Board of Trustee and Committee meetings, including scheduling and facilitating meetings in accordance with open meeting laws and agency policies; recording, transcribing, and posting meeting minutes within established guidelines.
• Providing administrative and problem-solving support to the senior and executive management team, including calendaring of events/meetings, organizing travel arrangements, handling phone calls and emails, determining the appropriate responder to inquiries, and developing and formatting responses on behalf of the senior and executive management team
• Create and update written documents, presentations, and substantial documentation for multiple projects and meetings.
• Coordinate communication between ASRS membership, the general public, senior and executive management, and Board of Trustees. Assist senior and executive management team with various routine and special projects, including monitoring and maintaining documentation, preparing reports, preparing both general and detailed correspondence, coordinating and managing travel and speaking engagements, and processing expense reports and invoices.

• Minimum three years of administrative experience with a preference for supporting director-level professionals, board of trustees, and/or chief investment officer performing a full spectrum of administrative responsibilities.
• Minimum one year experience coordinating high-level meetings, including the preparation and posting of meeting minutes.
• Advanced proficiency in all Microsoft Office applications and Adobe Acrobat Pro.
• Excellent organizational and time management skills
• Ability to maintain high levels of confidentiality and diplomacy.
• Considerable knowledge of open meeting law and record retention and ability to ensure agency’s compliance with these requirements.
• Strong written and verbal communication skills.
• Must publicly speak during public meetings.
• Professional demeanor.
• Must be tolerant of interruptions and able to address and resolve time-critical issues.
• Must be able to juggle multiple high-priority projects in a timely manner.
• Ability to work independently and use sound judgment in unanticipated situations.
• Ability to remain at work after regular business hours to conduct committee meetings as needed.

Prefer:
• Completion of a 1-2 year community college/vocational program.
• Knowledge of pensions and investments.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package that includes:
• Robust and affordable insurance plans (medical, dental, life, short-term and long-term disability options)
• A top-ranked retirement program
• 10 paid holidays per year
• Accrued vacation and sick days
• An incentivized commuter club and public transportation subsidy program
• Work-life balance supported by flexible work hours, telework, and Monday thru Friday work weeks
• The opportunity to participate in deferred compensation, credit union membership, and a wellness program
• Rewarding work that benefits the people of Arizona
• Public Service Loan Forgiveness eligible employer
• Opportunity for goal-based and spot incentives

The Arizona State Retirement System is located in midtown Phoenix, within walking distance of the Light Rail. We also provide free covered parking. We offer a stable work environment and an atmosphere that fosters a healthy work-life balance.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

This position participates in the Arizona State Retirement System.