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Administrative Assistant 2

  • 506131
  • PHOENIX
  • DEPT OF CHILD SAFETY
  • Full-time

DEPARTMENT OF CHILD SAFETY

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect.

ADMINISTRATIVE ASSISTANT 2

 

Job Location:

3310 N. 19TH AVENUE
PHOENIX, ARIZONA 85015

Posting Details:

Salary: $13.6500 

Grade: 15

Closing Date: Open until filled

WHO ARE WE?

At the Arizona Department of Child Safety (“DCS”), we call ourselves "compassioneers" because everything we do is done with a compassionate heart. We work tirelessly to protect children, reunify families, ensure safe living environments and prevent unnecessary trauma. As an agency, we are proud to be a pillar of strength for our communities, and proud to do work each day that makes an impact on the world around us.

If you are ready to play a vital role in our agency and have a passion to support the work we do with children and families, DCS is the place for you.

Together we can make a difference through service!

WHAT DOES AN ADMINISTRATIVE ASSISTANT II DO?

A DCS Administrative Assistant II provides a variety of support services to management in an assigned field office. A day in the life of an Administrative Assistant II can look like:

• Scheduling interviews with job candidates and submitting new hire paperwork to Human Resources
• Acting as Fleet Liaison for the office’s assigned vehicles
• Acting as the Building Liaison, submitting work orders for repairs and notifying building occupants of facilities issues
• Preparing meeting agenda’s and materials
• Compiling and computing monthly statistical reports
• Maintaining confidential files.
• Completing intakes for children at the Welcome Center
• Helping exit children to their placements from the Welcome Center
• Answering phone calls and taking messages
• Assist in completing Notice to Providers
• Picking up groceries as needed
• Assist in data collecting of children in center

WHAT KNOWLEDGE, SKILLS AND ABILITIES ARE HELPFUL?

Knowledge of:
Computers and software (Microsoft Office Suite); mobile devices; digital calendars (Outlook) & video conferencing (Microsoft Teams); styles and formats of complex reports and composing general correspondence.

Skill in:
Establishing and maintaining interpersonal relationships; general clerical functions such as, data entry and filling; verbal and written communication; time management and multi-tasking; detailed work with accuracy; professionalism with the public and gathering and summarizing data.

Ability to:
Adapt to changing priorities; troubleshoot; take initiative and collaborate and coordinate the completion of assignments with other staff and agencies.

 

 

WHAT IS REQUIRED TO BE AN ADMINISTRATIVE ASSISTANT II?

• High school diploma or GED (Preferred not required)
• Valid Arizona issued driver’s license.
• Level one Fingerprint Clearance card - Arizona.

Selected candidates must be able to pass a background investigation and DCS Central Registry check.

THE STATE OF ARIZONA HAS EXCELLENT BENEFITS AND PERKS! WE OFFER:

• Paid sick leave
• Paid annual leave
• Ten paid holidays per calendar year
• Health, dental and vision insurance
• Flexible Spending Account
• Health Savings Account
• Arizona State Retirement System Savings (ASRS)
• Employee and Dependent Life insurance • Long-term and short-term disability insurance
• Deferred compensation plans
• Wellness incentive program
• Employee discount program for higher education, products and services
• Education Savings – AZ529
• Employee Assistance Program

Critical Response Stipend
The Arizona Department of Administration has made Federal funds available for DCS employees that are performing client-facing work in the field. These funds are a temporary stipend and applies to select DCS positions only. The stipend is an additional 10% of the current hourly rate of pay. This temporary stipend is available through June 30, 2022.

Bi-Lingual Stipend
DCS offers a Bi-Lingual Stipend to all interested and eligible DCS Employees who successfully complete a language proficiency exam. Qualifying employees will receive a $500 annual stipend paid in equal increments.

If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at DCS!

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

All DCS positions participate in the Arizona State Retirement System (ASRS).
• Enrollment eligibility becomes effective after 27 weeks of employment.
ASRS is a defined benefit plan which means at retirement you are guaranteed a lifetime benefit that does not run out and can never be reduced!

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.