The Research Branch Administrative Assistant 2 is responsible for providing administrative support to the Research Branch, which includes approximately 22 staff, 3 programs, and 2 remote work units. The Research Branch provides the Department with robust, credible, and timely scientific data and expertise to inform management decisions.
Description of Duties:
-Greeting visitors and taking calls, providing general information or directing callers or issues to appropriate personnel.
-Routing correspondence and internal documents, collaborating with Branch staff, others in the Department and outside vendors to coordinate procurement of materials and services required to support Branch activities.
-Preparing, submitting, and tracking purchase requisitions and associated documents in the State's procurement system.
-Receiving items and processing invoices into the procurement system.
-Processing and tracking purchases and expenditures for uniforms and other employee attire items.
-Making travel arrangements and reservations,
-Managing one of the Branch's credit cards.
-Ordering and maintaining general office supplies and office equipment.
-Maintaining and updating the Branch's literature collection and database; maintaining Branch shared calendar.
-Assisting with implementation of the branch’s monthly seminar series.
-Scheduling and coordinating meetings and taking notes.
-Assisting the Branch's Program and Project Manager with tasks such as records retention, management of archived documents, fixed assets management, vehicle management, and maintenance of standard work documents.
-Performs other duties as assigned.
The candidate will have knowledge in general office practices and operating procedures; Microsoft office products and Google suites; procurement processes and finance/budget reports; literature search engines. The candidate will have skills in customer service; written and oral communication; attention to detail and accuracy; organization and project management; active listening; general office management; quality control and document review/editing. The candidate will have the ability to learn new systems and processes; apply previous experience and skills in creative ways to new demands; multitask while remaining focused on priority tasks and goals; use independent judgment yet value input an guidance from others; work independently or as part of a team; maintain confidentiality; and travel for overnight work trips on occasion.
Position requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
All newly hired employees will be subject to the E-Verify Employment Eligibility Verification program.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.
The Arizona Department of Administration offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
If you have any questions please feel free to contact Amy Lacy at email@example.com for assistance.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.