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ADMINISTRATIVE ASSISTANT 2

  • 510600
  • PHOENIX
  • DEPT OF AGRICULTURE
  • Full-time

DEPT OF AGRICULTURE

To protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

ADMINISTRATIVE ASSISTANT 2

DEPT OF AGRICULTURE

Job Location:

Address:  

Posting Details:

Salary: 19.00 - 19.00 

Grade: 15

Closing Date: 

Job Summary:

The Arizona Department of Agriculture is recruiting for an Administrative Assistant II for our Plant Services Division. The position is located in Phoenix Arizona.

The Department of Agriculture’s, Plant Services Division, safeguards agriculture, food and the environment from the risks associated with the entry, establishment and spread of plant pests, diseases and noxious weeds thereby promoting agricultural sustainability, market access and competitiveness.

This position will perform a variety of specialized and general office administrative functions; independently validate and review inspector’s daily activity reports, reconciliation of errors directly with the affected inspectors; and generate reports from the PSD database; perform various internal audits and reconciliation of traps, GPS downloads, and deletion requests.

Respond to and resolve telephone inquiries from internal and external customers regarding PSD programs and resolve complaints as appropriate. Assist the Administrative Officer and Administrative Assistant III with requisitions, scheduling interviews, and processing personnel action forms for new hires. Composes routine and complex correspondence for the Administrative Services Officer and assist the Program Project Specialist.

Job Duties:

General office administrative functions to assist in the inspection staff.
Reconciliation of errors.
Generate required reports from database.
Internal audits
Respond to telephone inquiries from internal and external customers

Knowledge, Skills & Abilities (KSAs):

KNOWLEDGE OF:
• State procurement rules and regulations
• Inventory control techniques
• Federal and State quarantines and inspection procedures
• Microsoft office programs ( i.e. word, excel & access)

SKILLS IN:
• Excellent verbal and written communication
• Typing, data entry and 10 key
• Attention to details

ABILITY TO:
• Comprehend written and verbal instructions
• Organize and prioritize work
• Communicate effectively with various internal and external customers, both verbally and in written form
• Exercise independent judgment, take initiative and complete duties with little to no supervision
• Drive truck up to 3 /4 ton

Selective Preference(s):

One to two year experience in agriculture/horticulture inspections, work experience or college course work in related field.
Regulatory experience.
One to two year experience in an Administrative support position.

Pre-Employment Requirements:

In-state travel required. Requires possession of and ability to retain a current, valid Arizona state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12

Benefits:

The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). ASRS is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.17%. Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Melissa Meek at mmeek@azda.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.