This position is responsible for performing administrative duties for the Arizona Division of Occupational Safety and Health. The Administrative Assistant performs data entry; responds to telephone calls; prepares and creates correspondence, tracks and mails documents concerning conveyances and boiler inspections; handles filing; and assists the Bureau Chief and Elevator Inspectors in tracking correction orders, violations and pass due inspections.
The individual appointed to this position will be responsible for entering information into the ADOSH Conveyance database; generating annual and monthly inspection reports; preparing correction orders; supporting the Elevator Section i.e., researching data, preparing correspondence and following up on incoming inspections reports, new installations, modifications, repairs and correction orders; entering data into the Jurisdiction On-line (JOL); assisting external customers with resetting JOL passwords; preparing for Boiler Advisory Meetings, notifying the Board of upcoming meetings and taking notes for meetings; sorting incoming mail and faxes; assisting in preparing public requests and other correspondence for outgoing mail for the Division; recording new boiler insurance Special Inspector information; assign Inspectors AZ commission numbers, issue Special Inspector Certificates and work cards; and correspond with insurance supervisors.
The Arizona Elevator Act and related Codes, Standards and Rules
Arizona State Boiler Rules and related Codes, Standards and Rules
Industrial Commission of Arizona Policies and Procedures
Grammar, spelling, punctuation and sentence structure
Appropriate business letter formatting
Windows, Word, Excel, Access and Google Suite
Editing and formatting
Answering telephones in a professional manner and directing calls
Communicate both verbally and in writing
Establish and maintain cooperative and effective working relations with others
Recognize and engage those with different backgrounds, characteristics and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given input in the direction making process.
Work with large numbers and records accurately
The ideal candidate will have:
Data entry experience and Administrative experience.
The Arizona Department of Administration offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.
If you have any questions please feel free to call 602-542-5559 or email HR@azica.gov for assistance.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.