The Arizona Attorney General’s Office Criminal Division/Drug and Racketeering Enforcement Section is seeking a Disposition Clerk. These duties include, but are not limited to, updating criminal histories electronically, researching and updating Disposition Reports, gathering information and completing various reports monthly and annually. Will be responsible for data entry information as it pertains to the current cases, new cases and closed cases. In addition, duties will include assisting supervisor, division-wide secretaries and attorneys as required and necessary. Will also answer phones for the Criminal Division and process mail along with other duties as assigned.
• Answer phones for the Criminal Division and directs calls to the appropriate section staff member.
• Electronic data entry and updating of Disposition Reports (criminal histories). Research aged cases regarding accuracy. Communicate with court staff and/or Arizona Department of Public Safety Criminal History and/or Maricopa County Sheriff's Office AFIS Division.
• Assist secretaries and attorneys when necessary. Assist with docketing, closing cases in LF and preparing close out paperwork. Attend support staff meetings.
• Assist with tracking the Criminal Division's public record's requests, criminal miscellaneous matters, etc. and assist the Criminal Division OA.
• Considerable data entry experience and knowledge. Understanding of the attorney/client relationship including the need for confidentiality and discretion. Knowledge of technical legal terms.
• Substantial working knowledge of various computer programs, software and applications. Administrative and/or secretarial experience/knowledge.
• Proficient in data entry skills
• Skill in oral and written communication.
• Skill in composing correspondence and legal documents.
• Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents.
• Skill in docketing and monitoring legal deadlines.
• Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to be self-initiated, pro-active problem solver with the ability to multi-task while maintaining attention-to-detail.
• Ability to prioritize and plan large scale projects and to be well organized and analytical.
• Ability to use learns various types of equipment, computer and software quickly and effectively.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Ability to learn basic legal procedures. Ability to plan and organize a heavy workload under some pressure conditions.
• Ability to gather and summarizes data and compose reports.
• Ability to maintain confidentially and discretion, ability to use tact and diplomacy in dealing with constituents, AGO staff and other agency staff.
• Ability to plan and organize daily work assignments.
• Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.
• The ideal candidate will have two or more years of experience working in a law enforcement environment.
• Must be Terminal Operator Certified (TOC) or obtain certification through our office within thirty (30) days of hire date.
• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at email@example.com.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.