DEPT OF AGRICULTURE

Address: Animal Services Division / Self  Inspection
1110 W. Washington Avenue, #450. Phoenix AZ 85007

Salary: 20.00 - 20.00 

Grade: 15

Closing Date: August 25, 2025

The Arizona Department of Agriculture is recruiting for a detailed orientated and dependable Administrative Assistant II for our Animal Services Division. The position is located in downtown Phoenix around the Capital Mall and requires the employee to work in the office.

The Administrative Assistant IIs (AA II) will provide administrative support to our Animal Services Division. The Animal Services Division protects and improves the health, quality, and marketability of Arizona animals and animal products by identifying, diagnosing, and preventing existing and emerging diseases, protecting humans from contagious diseases, and responding to emergencies. Enforces laws concerning the movement, sale, importation, transportation and processing of livestock. Conducts food quality and safety inspections of milk and meat products produced and processed in Arizona, as well as egg and egg products produced in, or imported to, Arizona.

Duties to include but not limited to:

• Collect, balance and record all revenue associated with them, data input of week ending reports for livestock Animal Health Officers and forwarding it weekly to appropriate individuals and/or departments; must be familiar with current Arizona laws regarding the self-inspection program and livestock importation requirements
• Issue entry permit numbers for incoming or the movement of livestock via email or phone
• issues premise/Scrapie and nation identifications
• Maintain all databases pertaining to the State Veterinarians Office (SVO), record management for all licensed feedlots, garbage feeders, and aquaculture establishments; records management of information covering animal diseases, public health, and regulatory animal disease control.
• Issue and track Certificates of Veterinary Inspection (CVI) books to accredited and licensed veterinarians in the State of Arizona for moving livestock and small animals.
• Performs tasks related to the livestock self-inspection program, including answering customer inquiries received via phone, in person or through applications and correspondence. Collecting, maintaining and updating self-inspection applications for cattle, sheep & goats, dairies, feedlots and seasonal passes; issuing and recording self-inspection certificates, books, back tags and glue and packaging and mailing them; data input of submitted self-inspection forms and Form 1 certificates.
• Other duties as assigned.

Knowledge of:
General knowledge of federal and state laws, rules and import requirements of livestock
Computers and computer software (Microsoft Word, Excel, databases, Google and Google Suite)
Customer service techniques
Basic financial procedures and practices

Skill in:
Verbal and written communication
Prioritizing workload – time management
Maintaining professional and interpersonal relationships
10 key by touch
Resolving complaints
Data entry

Ability to:
Learn federal, state, and agency statutes, rules, and regulations applicable to assignment
Work independently and manage multiple tasks at one time
Work well in stressful situations and under time constraints
Balance cash entries and deposit on a daily basis

Livestock Experience
Two (2) plus years as an Administrative Assistant

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.00%. Enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact INSERT CONTACT HERE at INSERT E-MAIL AND PHONE HERE for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.