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ADMINISTRATIVE ASSISTANT 2

  • 504292
  • PRESCOTT VALLEY
  • DEPT OF ECONOMIC SECURITY
  • Full-time
  • Closing at: Jan 21 2022 at 23:55 MST

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

ADMINISTRATIVE ASSISTANT 2

Division of Developmental Disabilities (DDD)

Job Location:

Address:  3274 Bob Drive, Prescott Valley, Arizona 86314

Posting Details:

Salary: $28,000.00-$34,854.45 

Grade: 15

Closing Date: 1/21/2022

Job Summary:

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through providing services to support them? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. This position is responsible for:

Job Duties:

• Communicates and interfaces with approximately 54 provider agencies statewide which serve our members who have intellectual disabilities and are on Behavioral Plans. Under Program Review Committee Chair direction can take meeting notes if asked, sends out correspondence via email and or mailings.
• Assist with scheduling the monthly Program Review Committee meetings for teams that support approximately 300-400 members. Attends all face-to-face and virtual meetings, providing administrative assistance.
• In preparation for Program Review Committee Meetings, sends out all schedules, prints and assembles all plans for review.
• Maintain both hard copy and computer files of all Behavioral Plans and cooperates with Program Review Committee Coordinators to appropriately share information.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of HIPPA rules and regulations.
• Knowledge of time management principles and techniques.
• Knowledge of proper English usage, spelling and vocabulary and telephone etiquette.
• Knowledge of the principles and techniques of administrative support functions, such as scheduling, routine email, letter and memo composition etc.
• Skills in Microsoft Office software, such as Word, Excel, Outlook, Google Suite, etc.
• Skills in written and oral communication, including being effective with both internal and external customer
• Skills in note taking and composing minutes.
• Ability to handle detailed work with accuracy and speed.
• Ability to establish priorities
• Ability to participate in the proposal of office procedures in a fast-paced environment.

Selective Preference(s):

• Two (2) years responsible experience or equivalent combination of education, training, and experience.

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• The position will require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12). Individuals may be required to use their personal motor vehicle.
• Travel may be required for state business and trainings.

Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.
-Affordable Health, Dental, Vision and Life and Disability Insurance
-10 holidays per year
-Paid Vacation and Sick time off - start earning it your 1st day
-Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
-Contribute to, and participate in the Arizona State Retirement System
-Ride Share and Public Transit Subsidy
-Career Advancement Opportunities
-Tuition reimbursement
-Opportunity to work remotely (home office) on an ad-hoc basis

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please contact Alyssa Figueroa at 602-653-9837 or email alyssafigueroa@azdes.gov
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-653-9837.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.