The Arizona Attorney General’s Office Criminal Division/Southern Arizona White Collar and Criminal Enterprise Section is seeking an Administrative Assistant II. The administrative assistant position will answer phones, enter data into Legal Files and Access, assist with copying, scanning, and redacting large disclosure, file pleadings, review daily mail, and calendar activities. In addition the administrative assistant position requires a high level of computer literacy in order to run various reports which are necessary to maintain compliance for the Section. This position will also need to be able to open, maintain, and close files in accordance with office standards.
• Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, and correspondence in legal files (case management system).
• Screen and refer to appropriate attorneys, telephone calls from the public, opposing counsel, outside counsel, client agencies, the courts and other governmental entities. Create and respond to e-mails in compliance with office policy.
• Open, maintain, and close files in accordance with office standards. Enter data into Legal Files and Access. Prepare reports from the various databases, which are necessary to maintain compliance of the section.
• Assist coworkers and provide Section support with various reports, projects or assignments as necessary including copying, scanning and redacting large disclosures. Attend monthly support staff meetings and seminars.
• Transcribe dictation. File pleadings in the Pima County Superior Court, and pickup mail at local agencies.
• Knowledge of organization and maintenance of confidential files.
• Knowledge of office policies and procedures.
• Substantial working knowledge of various computer programs.
• Skill in oral and written communication.
• Skill in grammar, punctuation, spelling, basic editing and formatting of a wide variety of legal documents.
• Skill in word processing, data entry, and transcription.
• Skill in operating computer/keyboard, and various office equipment.
• Ability to transcribe recordings.
• Ability to use computers and software.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to coordinate activities with a variety of law enforcement agencies, governmental, and non-governmental agencies.
• Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.
• Ability to monitor deadlines.
• Ability to sort, arrange, and file documents within proper case files.
• Ability to balance work priorities based on office needs.
• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.