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ADMINISTRATIVE ASSISTANT 3

  • 504565
  • FLAGSTAFF
  • DEPT OF ECONOMIC SECURITY
  • Full-time
  • Closing at: Jan 28 2022 at 23:55 MST

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

ADMINISTRATIVE ASSISTANT 3

Department of Developmental Disabilities (DDD)

Job Location:

Address:  1701 North 4th Street, Flagstaff, Arizona 86004

Posting Details:

Salary: 29,008.10-40,523.81 

Grade: 17

Closing Date: 01/28/2022

Job Summary:

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through providing services to support them? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Job Duties:

• Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into data repositories in a timely and accurate manner; maintaining and utilizing a tracking system for project management; ensuring timely submission of internal and external assignments/work products.
• Functions as an office manager to ensure compliance with DES and DDD policies and procedures, promotes a professional and customer service environment, maintain office support coverage, and maintain office equipment and supplies, enters in PO.
• Independently coordinates, facilitates, and attends various meetings, create meeting agendas and other materials, taking, transcribing, and distributing minutes and follows up on action items. Maintains calendar for manager, sets up meetings as requested.
• Completes special projects as assigned by the manager with minimal supervision and usually with short turnaround times.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of principles and practices of administration and time management
• Knowledge of appropriate use of grammar, punctuation, spelling, and formatting various documents
• Knowledge of methods for tracking complex work with critical timelines
• Knowledge of basic program rules, regulations, and operations procedures
• Skills in oral and written communication
• Skills in planning, organization, and time management
• Skills in using computer software programs, e.g., Microsoft Office and Google Suite Products
• Skills in editing and manipulating documents, spreadsheets, and decks
• Ability to use independent judgement and work independently
• Ability to think through problem situations and manage difficult phone calls
• Ability to compose various documents with minimal supervision
• Ability to multitask and complete work within required timelines.
• Ability to sit and work on the computer for a sustained period, of time
• Ability to take and produce meeting notes
• Ability to work in a fast-paced environment
•Ability to learn LAN applications such as FOCUS.
•Ability to always maintain confidentiality and professionalism and through all work.
• Ability to learn the supply ordering system, and office procedures related to the Division.

Selective Preference(s):

Three years responsible administrative experience; OR Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• The position will require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12). Individuals may be required to use their personal motor vehicle.

Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.
-Affordable Health, Dental, Vision and Life and Disability Insurance
-10 holidays per year
-Paid Vacation and Sick time off - start earning it your 1st day
-Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
-Contribute to, and participate in the Arizona State Retirement System
-Ride Share and Public Transit Subsidy
-Career Advancement Opportunities
-Tuition reimbursement
-Opportunity to work remotely (home office) on an ad-hoc basis

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

Apply through azstatejobs.azdoa.gov. For questions about this career opportunity, please call Humaira Patwary (480) 272-5809 or email hpatwary@azdes.gov.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480)-272-5809. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.