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ADMINISTRATIVE ASSISTANT 3

  • 507901
  • APACHE JUNCTION
  • MESA
  • DEPT OF CHILD SAFETY
  • Full-time
  • Closing at: Jun 28 2022 at 23:55 MST

DEPARTMENT OF CHILD SAFETY

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect.

ADMINISTRATIVE ASSISTANT 3

Job Location:

1355 S. CLEARVIEW AVE
MESA, ARIZONA 85209

Posting Details:

Salary: $13.95 - $19.4826 

Grade: 17

Closing Date: 6/28/2022

Job Summary:

This position provides clerical and administrative support to the Program Administrator and Executive Staff Assistant.

Job Duties:

- Assists with a variety of Human Resource functions including recruitment and operation disciplines
- Screens incoming calls, correspondence and visitors
- Prepares reports, bulletins, agendas and routine correspondences including gathering and compiling data for use by the management team
- Monitors the regional and administrative email boxes
- Assists with coordinating, scheduling and managing calendars for the Program Administrator, Executive Staff assistant and regional office
- Maintains filing system for the Program Administrator and regional office
- Coordinates travel for the Program Administrator
- Serves as building liaison to include maintaining office equipment, supplies and fleet
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Establishing and maintaining confidential files
- Principles and practices of administration and management
- Business English and Math
- Methods of researching files to retrieve and update information
- Basic office and clerical procedures
- Personal computers; and using Microsoft Word, Excel and Outlook

Skill in:
- Organization, prioritization, and planning
- Verbal and written communication
- Time management and prioritization
- Creating Excel spreadsheets

Ability to:
- Adapting to fast paced environment
- Work independently with minimal supervision
- Data Tracking
- Maintain confidentiality

Selective Preference(s):

- 2 years of experience performing administrative work for a manager-level position

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.
Requires the possession of, and ability to retain a current, valid state-issued driver license appropriate to the assignment. Employees who drive on state business are subject to driver license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration.
Must be able to secure and maintain clearance from the CPS Central Registry.
Must be able to secure and maintain an Arizona Fingerprint Clearance card.

Benefits:

As an employee of the Department of Child Safety you will be entitled to a comprehensive benefits package that can become effective as soon as two weeks after starting!
Benefits include:
- Paid sick leave.
- Paid vacation that includes ten (10) holidays per year.
- Competitive health and dental insurance plans.
- Life insurance and long-term disability insurance.
We also offer optional employee benefits that include:
- Vision coverage.
- Short-term disability insurance.
- Deferred compensation plans.
- Supplemental life insurance.
- Employee wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of state employment.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.