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ADMINISTRATIVE ASSISTANT 3

  • 503307
  • PHOENIX
  • DEPT OF JUVENILE CORRECTIONS
  • Full-time
  • Closing at: Dec 8 2021 at 23:55 MST

DEPT OF JUVENILE CORRECTIONS

Committed to rehabilitating Arizona's youth

The mission of the Arizona Department of Juvenile Corrections is to rehabilitate seriously delinquent youth by providing appropriate and effective educational, treatment, pro-social and career training programs which will lead them to become productive law-abiding members of society.

ADMINISTRATIVE ASSISTANT 3

DEPT OF JUVENILE CORRECTIONS

Job Location:

Central Office/Community Corrections

100 N. 15th Avenue

Phoenix, Arizona 85007

https://adjc.az.gov

Posting Details:

Salary: $29,008.10 - $40,524.00*

*Salary dependent upon education and experience

Grade: 17

Closing Date: 12/08/21

Job Summary:

The Arizona Department of Juvenile Corrections (ADJC) is seeking Administrative Assistant 3 to provide support to the Community Corrections Bureau Administrator, Deputy Parole Administrator and Community Services Administrator and will be responsible for performing specialized administrative work producing technical program manuals; develop and modify procedures and forms; coordinate administrative matters between agencies and community organizations on behalf of the Administrator; compose correspondences; prepare a variety of operations reports; monitor and access agency provider service contractors; monitor and track youth placement and referral for agency billing; working with alternative databases to process invoices for community services rendered. ADJC wants you to come join our talented and diverse Community Corrections Team. At ADJC you will have the ability to collaborate in a team oriented environment.

Job Duties:

-Complete and manage complex special projects as assigned to include managing Community Corrections Fleet
-Manage all purchase orders for out-of-home providers, out-of-home placement records, substance abuse monitoring records and reports
-Prepare well written correspondences
-Coordinates and maintains calendar(s), schedules meetings and appointments
-Maintaining electronic and hard copy files and records
-Answering telephones and general office coverage
-Prepare/update organization charts
-Assisting agency staff and visitors with general inquiries
-Monitoring office supply and visitors with general inquiries
-Perform other duties as assigned

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-Principles and practices of office equipment
-Office practices and procedures
-Proper use of the English language including correct grammar and spelling
-Varied computer software applications such as Microsoft Office, Google G-Suites, Google Gmail and agency programs

Skill in:
-Establish and maintain positive working relationships
-Effective oral and written communication
-Problem solving and time management
-Professional office organization
-Multi-tasking
-Professional report writing
-Analyze and interpret data
-Plan, organize, and coordinate activities and schedules
-Problem resolution

Ability to:
-Learn and apply agency policy and procedures
-Learn agency mission, goals and objectives
-Exercise a high degree of discretion and independent judgement
-Adapt to changing priorities
-Learn ADJC and state of Arizona database systems
-Prioritize and multi-task many projects
-Drive on State business, as necessary
-Work in a correctional environment
-Manage stressful situations
-Provide professional customer service
-Be tactful and courteous
-Demonstrate strong interpersonal skills

Selective Preference(s):

Three (3) years of responsible administrative experience and/or bachelor’s degree in the field appropriate to the assignment

Bilingual skills in Spanish/English preferred but no required

Pre-Employment Requirements:

Successfully pass an oral interview

Successfully clear a comprehensive background investigation

Requires possession of, and ability to retain, a current valid Arizona-issued drivers license. Employees who drive on state business are subject to driver’s license records checks, maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Requires acceptable performance history as demonstrated by:
-No formal discipline within one year preceding this job posting close date, and
-An overall rating of “meets expectations” or higher on the most recent employee performance evaluation

Benefits:

As an employee of the Department of Arizona Department of Juvenile Corrections you will be entitled to a comprehensive benefits package that can become effective as soon as two weeks after starting!

Benefits include:
-Paid sick leave, 12 days per year with no carryover limits
-Paid vacation leave which includes 10 holidays per year
-Competitive Health Plans including the Triple Choice Plan (TCP) provided by Blue Cross Blue Shield AZ and –United Health Care
-Delta Dental PPO and Cigna DHMO Dental Plans
-Avesis Vision Plan

Additional benefits include:
-Available 24/7 Telemedicine
-Flexible Spending Accounts for eligible medical, dental, vision, and dependent care expenses
-Long-Term Disability which pays pays 66⅔% of weekly pre-disability earnings
-Optional Short-Term Disability which pays up to 66⅔% of your weekly pre-disability earnings
-Life Insurance: $15,000 Basic Life and $15,000 Accidental Death and Dismemberment paid by the State
-Optional Supplemental Life and Dependent Life Insurance available

Employee Wellness:
-Health Impact Program: Earn up to $200 annually by participating in free preventative health screenings, immunizations, lifestyle/mindfulness classes, and physical activities
-Employee Assistance Program (EAP): 12 free mental health counseling sessions per year, and available 24/7 support for work/life solutions, dependent/elder care, college planning, wills, legal guidance, financial resources, funeral planning and more

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Administrative Assistant 3 position participates in the Arizona State Retirement Plan

-New membership begins the 27th week of employment
-Immediately vested in retirement contributions
-Defined Benefit


Learn More:

To learn more about the Arizona Department of Juvenile Corrections, you can visit our website.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-1023. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.