GAME AND FISH DEPARTMENT

Delivering results that matter by providing best in class support services.

Join the only state agency in Arizona responsible for conserving and protecting more than 800 wildlife species. Be part of a passionate group of people who want to make a positive impact on outdoor recreation in Arizona by managing resources for safe, compatible opportunities for current and future generations. From fishing, boating and off-highway vehicle use to shooting sports, hunting and wildlife watching, Arizona Game and Fish supports it all. Our biologists use the best available science in their management actions, and our wildlife managers are on the ground in your communities making a difference every day. Opportunities abound beyond the field at AZGFD, so check us out and see what we’re all about! Consider joining our workforce today. AZGFD celebrates the diversity of Arizona's people, landscapes and of course, wildlife. However you choose to enjoy Arizona’s wildlife and wild places, the outdoors is open for all.

The Arizona Game and Fish Department manages fish and wildlife in Arizona and under the authority of the Arizona Game and Fish Commission, creates and implements scientific methods and regulations to effectively manage fish and wildlife habitat via conservation, enforcement, hunting, fishing, watercraft and off-highway vehicle recreation, and shooting sports. The Arizona Game and Fish Department dedicates itself to excellence, values its employees and supports a culture of stewardship, teamwork and partnerships.

The Arizona Game and Fish Department is an Equal Employment Opportunity agency.

Research Branch Administrative Assistant

Job Location:

Address: 5000 West Carefree Highway, Phoenix, Arizona 85086

Posting Details:

Hiring hourly range: $18.00 - $21.00

Grade: 17

Closing Date: 05/11/2026

Job Summary:

The Research Branch Administrative Assistant 3 is responsible for providing administrative support to the Research Branch, which includes approximately 22 staff, 3 programs, and 2 remote work units.

Job Duties:

- Greeting visitors and taking calls, providing general information or directing callers or issues to appropriate personnel.

- Routing correspondence and internal documents, collaborating with Branch staff, others in the Department and outside vendors to coordinate procurement of materials and services required to support Branch activities.

- Preparing, submitting, and tracking purchase requisitions and associated documents in the State's procurement system.

- Receiving items and processing invoices into the procurement system.

- Processing and tracking purchases and expenditures for uniforms and other employee attire items.

- Making travel arrangements and reservations,

- Managing one of the Branch's credit cards.

- Ordering and maintaining general office supplies and office equipment.

- Maintaining and updating the Branch's literature collection and database; maintaining Branch shared calendar.

- Assisting with implementation of the branch’s monthly seminar series.

- Scheduling and coordinating meetings and taking notes.

- Assisting the Branch's Program and Project Manager with tasks such as records retention, management of archived documents, fixed assets management, fleet management, and maintenance of standard work documents.

- Performs other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

The candidate will have knowledge in general office practices and operating procedures; Microsoft office products and Google suites; procurement processes and finance/budget reports; literature search engines. The candidate will have skills in customer service; written and oral communication; attention to detail and accuracy; organization and project management; active listening; general office management; quality control and document review/editing. The candidate will have the ability to learn new systems and processes; apply previous experience and skills in creative ways to new demands; multitask while remaining focused on priority tasks and goals; use independent judgment yet value input and guidance from others; work independently or as part of a team; maintain confidentiality; and travel for overnight work trips on occasion.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State Business must possess and retain a current, valid class-appropriate driver’s license. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification program.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

If you have any questions please feel free to contact Milani Barron at mbarron@azgfd.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements