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  • 500802
  • Full-time
  • Closing at: Jan 23 2022 at 23:55 MST


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Job Location:

Address:  3838 N. Central Avenue, Ste. 300,  Phoenix, AZ 85012

Posting Details:

Salary: $32,350.00 

Grade: 15

Closing Date: 1/23/2022

Job Summary:

A cover letter is highly encouraged

Are you interested in starting a career in the legal field in a judicial setting? In this entry level position at ADOT’s Executive Hearing Office, you’ll join a team that offers excellent benefits, career stability and a culture that values opportunity for growth and professional development. Our Administrative Assistant/Case Management Specialist position is responsible for a variety of duties and administrative support services to the Executive Hearing Office (EHO), ensuring that hearing cases are created and processed in a timely and accurate manner. This individual will have regular contact with the public as they respond to telephonic, written, in-person and electronic inquiries. This position requires flexibility and adaptability as the emphasis and focus of specific tasks will vary based on the operational needs of the office and department.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

  • Accurately and timely process incoming hearing requests, motions and inquiries. Identify the type of request received, review and determine initial processing steps. Create physical and electronic case files in the EHO case management system.  Query MVD databases, research records and retrieve documents for initial case creation. 

  • Update physical and electronic case files and databases. Prepare, process and mail notices, orders and correspondence. Document communication in the EHO case management system. Complete tasks timely, ensuring statutory compliance.   

  • Communicate professionally. Answer phones. Interact with stakeholders and judges both orally and in writing. Perform reception duties as necessary and as assigned, including checking in hearing participants, coordinating and directing parties and answering questions. Appropriately and timely elevate issues to the EHO management.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
Hearing Office policies, procedures and legal requirements relative to Hearing Office operations
Motor Vehicle Division databases
Ignition interlock policy and procedures

Skills in:
Customer service
Written and oral communication
Organization and multitasking

Ability to:
Perform data entry in a timely and accurate manner
Handle confidential work with discretion
Elevate concerns to supervisors
Exercise good judgment in interpreting and applying rules or policy
Establish and maintain professional and productive working relationships with others
Adapt and adjust to a variety of process changes
Be flexible as the focus on specific tasks will vary daily based on operational needs of the office
Participate in continuous improvement activities

Selective Preference(s):

The ideal candidate for this position will have:

Administrative experience in an office atmosphere including preparing and maintaining reports, data entry and customer service experience.

Pre-Employment Requirements:

This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.


The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page


Mandatory participation in the Arizona State Retirement System (ASRS) is required.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.


All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.