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ADMINISTRATIVE ASSISTANT I

  • 510430
  • BUCKEYE
  • DEPT OF CORRECTIONS
  • Full-time
  • Closing at: Aug 17 2022 at 23:55 MST

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

The Arizona Department of Corrections, Rehabilitation & Reentry is dedicated to developing, encouraging, recognizing, and rewarding the professional performance and growth by employees at all levels. The state is proudly served by over 9,000 well-trained corrections professionals who are dedicated to public, staff and inmate safety by effectively employing sound correctional practices, efficient operational procedures, and proven programming opportunities for inmates. Join our team and help to proudly serve our community!

ADMINISTRATIVE ASSISTANT I

Job Location:

Address:

Arizona State Prison Complex – Lewis
26700 S. Highway 85
Buckeye, Arizona 85326
https://corrections.az.gov/

Posting Details:

Salary: $33,600.00

Grade: 13

Closing Date: 08/17/2022

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to provide all aspects of administrative, investigative, legal procedures, and terminology support. This position acts as the primary Arizona Criminal Justice Information System (ACJIS) and Arizona Correctional Information System (ACIS) Coordinator at the Arizona State Prison Complex – Lewis.

Job Duties:

- Completes background clearances on all visitors, including inmates visitors, vendors, contracted employees, volunteers, special tours, and specified inmates
- Maintains both manual and electronic logs to ensure confidentiality of all information
- Organizes and files confidential documents and records
- Processes warrant checks and sends teletypes to outside criminal justice agencies
- Completes special projects, assignments, and reports as requested by the supervisor
- Sets up and maintains all user accounts
- Attends meetings and required training
- Drives and State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Basic administrative practices
- General office practices and procedures
- Spelling, grammar usage, and filing systems
- Professional telephone etiquette
- Dealing with staff, inmates, and public
- Personal computers, such as Microsoft Office Suite and Google Suite
- ADCRR policies and procedures

Skill in:
- Data entry
- Preparing and formatting difficult to complex reports and correspondence
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Operation of general office equipment

Ability to:
- Work independently and adjust to changing priorities
- Multi-task and work in a professional environment
- Maintain confidentiality
- Plan, analyze, coordinate, and prioritize work
- Understand, apply, and comply with laws, rules, regulations, and procedures
- Obtain and maintain ACIJIS certification
- Learn to use various computer equipment, Department of Public Safety systems, and ACIS

Selective Preference(s):

- Proficient in Microsoft Office and Google Suites

Pre-Employment Requirements:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Must possess ACJIS Level Operator at time of hire or obtain and maintain certification within three (3) months of hire

Employment is contingent on the selected applicant passing a background investigation and drug test.

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.