The Arizona Attorney General’s Office Child & Family Division/Civil & Criminal Litigation and Advice Section is seeking an Administrative Assistant I. This position will provide administrative support to the Office Administrator, Legal Counsel, and Legal Support Staff.
The position will coordinate with the Section's Office Administrator to increase the efficiencies of the administrative functions within the section. The position will perform a variety of administrative tasks such as picking up and distributing the section's mail, filing, timely scanning and dissemination of information to the appropriate staff, copying, and data entry into the case management system Legal Files, and responsible for routine correspondence, reports. The position is also responsible for organizing and maintaining the data related to their case assignments, which includes validating data, calendars, deadlines, and assignments. Regular Attendance is required in this position.
Knowledge of the principles and practices of administration. Knowledge of computers, Microsoft Office software. Ability to apply administrative operations under limited supervision. Ability to analyze and resolve average to difficult problems. Ability to prioritize. Ability to communicate orally and in writing. Ability to plan, analyze a variety of activities and establish appropriate priorities. Skill in oral and written communications. Experience in compiling data and incorporation of data in written reports. Perform detailed work with a high degree of accuracy within stringent deadlines. Prioritize effectively. Demonstrate clear communication orally and in writing. Ability to learn basic business law. Ability to work with interruptions and adapt to changing priorities. Ability to work within stringent deadlines to complete work assignments. Ability to work as part of a team. Ability to perform detailed work in a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information. The ability to generate databases/spreadsheets and word processing documents as desired.
Two years responsible experience in a position requiring skill in oral and written communication, initiative, judgment and independence on the performance of duties; or an Associates of Arts degree from an accredited college or university and one year of the required experience; or a bachelor's degree from and accredited college or university.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at email@example.com.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.