The Arizona Attorney General’s Office Child & Family Protection Division/Protective Services Section is seeking an Administrative Assistant I. This position will be responsible for organizing and maintaining the data related to their case assignments.
Under general supervision this position will provide administrative support to the Legal Counsel and Legal Support Staff. The position will coordinate with the Unit Office Administrator to increase the efficiencies of the administrative functions within the unit. This position will be responsible for organizing and maintaining the incoming paper and electronic data related to their case assignments, which includes validating data, calendars, deadlines and assignments in various databases and websites. Responsible for the collection of data from the client agency, courts, attorneys and other legal professionals; timely filing, and scanning and data entry/docketing into the AGO database. This position is responsible for routine office practices and procedures, including front desk reception duties, answering and routing incoming phone calls, updating and maintaining confidential information and composing a variety of correspondences, reports, notices and forms.
• Knowledge of computers, Microsoft Office software and the ability to generate databases/spreadsheets and word processing documents as required
• Perform detailed work with a high degree of accuracy within stringent deadlines
• Prioritized effectively
• Demonstrate clear communication orally and in writing
• Ability to work with interruptions and adapt to changing priorities.
• Ability to work as part of a team.
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information.
• Ability to learn basic legal terminology.
• Ability to work independently.
• Ability to analyze and resolve average difficulty problems.
• Ability to plan, analyze and coordinate a variety of activities and established appropriate priorities.
• Ability to compile data and incorporation of date into a written report.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.