Position serves in staff support capacity to the Regional Director serving the Cochise Regional Partnership Council, performing a variety of complex administrative tasks and includes regional travel. Will provide customer service; plan meetings; coordinate activities; establish priorities; develop effective operating procedures; take initiative; multi-task; meet deadlines; adjust priorities and problem solve. The position requires substantial effort to coordinate and work with the volunteer regional council members, internal First Things First staff as well as communicating effectively with regional resource agencies.
Under the general supervision of the Regional Director, duties and responsibilities may include but are not limited to:
• Communicate with general public and collaborating partners (telephone, email, etc.)
• Schedule and arrange meetings/events including determining location, posting notices to agency calendars, inviting and tracking attendees, attending meetings, preparing meeting materials and formal meeting minutes, and providing any follow-up activities
• Budget preparation and expense tracking and analysis
• Prepare reports and meeting documents
• Assist with processing grant requests
• Provide support to volunteer regional council members including processing paperwork as well as responding to information requests
• Purchase/monitor office supplies and educational reinforcement items
• Prepare payroll timesheets for regional director
• Prepare and process travel reimbursements for regional staff and regional council members
• Organize and maintain records
• Research and complete special projects
• Analyze data
• Assist with internal and external meetings, calendars, communications
• Write or edit assignments as needed
• Must have reliable transportation
• Assist with other duties or projects that may be identified by the regional and/or senior director
• Compose draft documents and handle detailed work accurately and in a timely manner
• Assist the regional director with cross-regional collaboration activities
• Strong skills in oral and written communication
• Possess strong computer skills in Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Google Workspace
• Extensive organizational and time management skills, and ability to handle multiple projects and adjust priorities under deadline
• Experience in project management with multiple projects and deadlines
• Ability to operate general office equipment such as printer/copier/scanner, LCD projector, digital recorder, digital camera, Bluetooth speaker, Publication design experience a plus
• Two years responsible administrative experience; or Bachelor’s degree from an accredited college or university in a field appropriate to the assignment and one year’s responsible administrative experience.
The ideal candidate will enthusiastically support the vision and mission of First Things First and possess the personal qualities of integrity and credibility. They shall possess the knowledge of principles and practices of administration and management, project planning, agency or program rules, regulations and operating procedures, accounting and budgeting procedures, and state and federal rules and regulations governing the areas of assignments; highly knowledgeable and possesses proficient skills in Microsoft Office Software including: Word, Publisher, PowerPoint™, Excel at a minimum AND Google Workspace; general office equipment, minute taking accuracy; ability to work independently and exercise appropriate judgment; knowledge of Arizona Open Meeting Law; knowledge of Robert’s Rules of Order and be informed about First Things First.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.