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ADMINISTRATIVE ASSISTANT II - Pascua Yaqui Tribe and Pima South Regions

  • 509710
  • TUCSON
  • EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD
  • Full-time

EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD

First Things First (Arizona Early Childhood Development and Health Board) is one of the critical state partners in creating a child and family‐centered, comprehensive, collaborative and high‐ quality early childhood system that supports the development, health and early education of all Arizona’s children. Created by voter initiative in 2006, First Things First is governed by a state Board with 28 regional partnership councils. First Things First is a decentralized organization that engages diverse constituencies to accomplish its mission. Organizational values include a focus on accountability, transparency, coordination, collaboration and on the outcomes that will ensure young children start kindergarten healthy and ready to succeed in school and in life.

First Things First is currently seeking an Administrative Assistant II to work in the Tucson Regional Office located at 3610 North Prince Village Place, Suite 100, Tucson, Arizona 85719, with opportunity for a hybrid work environment that may include working in the office and working remotely.

ADMINISTRATIVE ASSISTANT II - Pascua Yaqui Tribe and Pima South Regions

EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD

Job Location:

Address:   3610 North Prince Village Place, Suite 100, Tucson, Arizona 85719

Posting Details:

Salary: $33,500 - $39,600 

Grade: 15

Job Summary:

Position serves in a staff support capacity to the two regional directors serving the Pascua Yaqui Tribe and the Pima South Regional Partnership Councils, performing a variety of complex administrative tasks and includes regional travel. Will provide exemplary customer service; plan meetings; coordinate activities; establish priorities; develop effective operating procedures; take initiative; multi-task; meet deadlines; adjust priorities and problem solve. The position requires substantial effort to coordinate and work with the two regional directors, volunteer regional council members as well as communicating effectively with regional resource agencies and community partners.

Job Duties:

Under the general supervision of the regional directors, duties and responsibilities may include but are not limited to:
● Communicate with general public and collaborating partners (telephone, email, etc.)
● Schedule and arrange meetings/events including determining location, posting notices internally and externally including agency calendars, attending meetings, preparing formal meeting minutes, and providing any follow-up activities
● Budget preparation and tracking
● Report preparation including assistance with analyzing data
● Assist with other duties or projects that may be identified by either of the regional directors or the senior regional director
● Compose draft documents and handle detailed work accurately and in a timely manner
● Write or edit documents as needed
● Assist with processing grant proposals
● Process applications and related paperwork for volunteer regional council members
● Purchase and monitor supplies
● Prepare and process travel reimbursements for both regions’ staff and regional council members
● Record keeping
● Research special projects
● Work within a team environment that includes multiple teams, including working closely with a team of administrative assistants
● Support office coverage, including the opening and/or closing of the Tucson office
● Assist the regional directors with cross-regional collaboration activities
● Other duties assigned by either of the regional directors or senior regional director
● Must have reliable transportation

Knowledge, Skills & Abilities (KSAs):

● Strong skills in oral and written communication
● Possess strong, current computer skills in Google Workspace, Word, Excel, PowerPoint, Publisher
● Extensive organizational and time management skills, including experience with project management processes, ability to handle multiple projects and adjust priorities under deadline
● Familiarity with both Pima County and the Pascua Yaqui Tribe. Culturally responsive and some experience working in or with tribal communities, with a preference working in the Pascua Yaqui community
● Ability to operate general office equipment (LCD projector, digital recorder, digital camera, etc.)
● Flexibility in schedule, an occasional meeting occurs during evening and/or weekend hours
● Two years responsible administrative experience; or Bachelor’s degree from an accredited college or university in a field appropriate to the assignment and one year’s responsible administrative experience.

Selective Preference(s):

The ideal candidate will enthusiastically support the vision and mission of First Things First and possess the personal qualities of integrity and credibility. They shall possess the knowledge of principles and practices of administration and management, project planning, agency or program rules, regulations and operating procedures, accounting and budgeting procedures, and state and federal rules and regulations governing the areas of assignments as well as a strong working knowledge of Microsoft Office Software including: Word, Google Workspace, Publisher, PowerPoint, and Excel at a minimum; minute taking accuracy; ability to work independently and exercise appropriate judgment; knowledge of Arizona Open Meeting Law; knowledge of Robert’s Rules of Order and be informed about First Things First.

 
Benefits:

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

ASRS

Contact Us:

HR@firstthingsfirst.org

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.