STATE TREASURER

Address: 1700 W. Washington St., Phoenix, AZ, 85007

Salary: $40,000  

The Arizona State Treasurer's Office is seeking an Administrative Assistant II to provide professional administrative and accounting support to the Administrative Services Division.

The job duties of an Administrative Assistant II provide a wide variety of confidential administrative and secretarial support to administrators and agency; conveys information regarding agency functions and procedures; composes correspondence on a wide variety of subjects; performs a variety of complex administrative tasks including research and coordinating administrative matters between organizational units.

• Process and record various Securities for State agencies and customers.
• Constant correspondence with State agencies and public to provide information, assist with research, and resolve issues.
• Exercise discretion and provide excellent customer service to achieve customer service goals.
• Provide support to the Administrative Services Division with processing and approval of various accounting documents.
• Provide in-office support to agency from open to close, to include but not limited to answering phone calls, sorting and preparing mail, and assisting visitors.
• Process procurement transactions and coordinate with maintenance, surplus, storage and vendors
• Maintain various records through several automated systems
• Perform other duties as necessary

The successful candidate will demonstrate the following:

• Considerable knowledge of the principles and practices of administration and management
• Follow policies and procedures established for the organization
• General office practices, including techniques for screening and sorting incoming correspondence, visitors, and telephone calls
• Effective time management, organization, punctuality, and being able to multitask.
• Has professional written and verbal communication
• Attention to detail and high degree of accuracy
• Work independently by researching and problem-solving skills
• Provide professional customer service to agencies and the public; ability to manage difficult customers
• Experienced is Microsoft Office applications, including but not limited to Excel, Word, and Outlook
• Ability to plan, analyze, coordinate activities, and establish priorities
• Ability to develop, document and train effective operating procedures

The ideal candidate for the position has a minimum of one (1) year administrative experience, government experience (local, county, state or federal), and experience working in an office environment performing administrative tasks.

Candidates for this position will be required to submit to a criminal history investigation.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• A top-ranked retirement program with 100% employer matched contribution
• 10 paid holidays per year
• Accrued vacation and sick days
• An incentivized commuter club and public transportation subsidy program
• Work-life balance and additional options for life betterment such as: deferred compensation, credit union membership, and a wellness program
• Rewarding work that impacts the people of Arizona

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State of Arizona employees are required to participate in the Arizona State Retirement System (ASRS).

If you have any questions please feel free to contact Treasury Human Resources at 602-542-7875