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ADMINISTRATIVE ASSISTANT II

  • 509033
  • PHOENIX
  • SUPREME COURT
  • Full-time
  • Closing at: Jul 15 2022 at 23:55 MST

To apply for this position, you must use the following link. 

https://azcourts.hrmdirect.com/employment/job-opening.php?req=2100465&&&nohd#job

Other applications will not be considered.

JOB TITLE:

Administrative Assistant II

JOB #:

2585

DIVISION:

Dependent Children’s Services

HIRING SALARY:

$34,973.00 annualized ($16.81/hour)

CLOSING DATE:

All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include being the primary contact for incoming calls; processing paper and electronically received mail from various sources and electronic inboxes; register children and upload case documentation with an electronic file management system; distribute reports; and research minute entries and case information.

This position will also manage administrative functions and tasks on a as-needed basis and assist the program specialist to ensure successful facilitation of FCRB review.

This position may be eligible for a hybrid-telework schedule once the employee has completed six (6) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

The successful candidate will possess a high school diploma or GED and three years’ experience in a full-function office. Excellent verbal and written communication skills, personal computer skills including zoom, e-mail, calendaring system, and word processing. This position also requires the ability to be responsive to last-minute staff requests and be flexible in daily work assignments, maintain confidentiality and accurate administrative files, cover phone and reception duties, including screening and accurately routing incoming phone calls, and work independently within set program guidelines and protocol.

Travel Level: None

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

  • Accrued vacation pay and sick leave
  • 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  • By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.