The Arizona Attorney General’s Office Civil Litigation Division-Tobacco Enforcement Unit is seeking an Administrative Assistant II to provide administrative support for the Unit Chief Counsel and Assistant Attorney General positions in the Tobacco Enforcement Unit. The position will have access to highly confidential matters, such as investigations, litigation, case strategy, case evidence and witnesses.
This position will independently prepare a variety of correspondence, spreadsheets and mailings. Answers inquiries from the attorneys, court personnel and others regarding case activity and status. Schedules appointments and arranges travel. Handles mass mailings, copying, faxing and scanning. Creates and maintains a considerable amount of files and binders. Position may transcribe dictated letters. Receives and screens a variety of correspondence, visitors, and telephone calls.
*Knowledge and understanding of principles and practices of performing administrative functions of a responsible nature.
*Must demonstrate a proficiency in computer skills including but not limited to MS Word, Excel, Power Point and Adobe Acrobat.
*Knowledge of computer databases and ability to update and maintain information.
*Knowledge of procurement practices, accounting and budgeting procedures.
*Knowledge of principles, concepts, practices, methods and techniques common to a modern law office.
* Word processing and transcribing skills.
*Typing 50 wpm.
*Managing and handling a heavy work load under pressure with multiple deadlines.
*Skill in oral and written communication.
*Skill in composing various documents and correspondence.
*Grammar, punctuation, spelling, basic editing, formats of a wide variety of documents.
*State and office procedures for travel and procurement policies.
*Must be able to handle a high volume of work and stressful situations.
*Ability to operate word processing for preparation of legal documents.
*Ability to track court actions in various states.
*Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
*Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
*Ability to compose correspondence.
*Ability to assist attorneys.
*Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.
Three years legal experience as an Administrative Assistant.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at HumanResources@azag.gov.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.