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ADMINISTRATIVE ASSISTANT II - YAVAPAI

  • 511818
  • PRESCOTT
  • EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD
  • Part-time

EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD

First Things First (FTF), also known as the Arizona Early Childhood Development and Health Board, is a public agency that exists to increase the quality of, and access to, the early childhood development and health system that ensures a child entering school comes healthy and ready to succeed. Governed by a State Board and Regional Partnership Councils, First Things First is a decentralized organization that engages diverse constituencies to accomplish its mission. Organizational values include a focus on accountability, transparency, coordination, collaboration and on the outcomes that will ensure young children start kindergarten ready for school and life. First Things First acts in accordance with our Beliefs, Actions and Performance statements, which are attached.

First Things First is currently seeking a part time (20 hours per week) Administrative Assistant II to work in the Yavapai Regional Office located at 724 N. Montezuma, Suite 724B, Prescott, AZ 86301.

ADMINISTRATIVE ASSISTANT II - YAVAPAI

Job Location:

Address: 724 N. Montezuma, Suite 724B, Prescott, AZ 86301 

Posting Details:

Salary: $15,950 - $19,250 

Grade: 15

Closing Date: 

Job Summary:

Position serves in staff support capacity to the Regional Director serving the Yavapai Regional Partnership Council, performing a variety of complex administrative tasks and includes regional travel. Due to small number of staff, position will frequently work alone or with limited interactions with others. Will provide customer service; plan meetings; coordinate activities; establish priorities; develop effective operating procedures; take initiative; multi-task; meet deadlines and have ability to problem solve. The position requires substantial effort to coordinate and work with the volunteer Regional Council members as well as communicating effectively with regional resource agencies.

Job Duties:

Under the general supervision of the Regional Director, duties and responsibilities may include but are not limited to:
• Communicate with general public and collaborating partners (telephone, email, etc.)
• Schedule and arrange meetings/events including determining location, posting notices to agency calendars, attending meetings, preparing formal meeting minutes, and providing any follow-up activities
• Handle detailed work accurately and in a timely manner
• Write or edit documents as needed
• Pull reports from internal system to collate from multiple formats into single document.
• Excellent attention to detail
• Record Keeping
• Purchase/monitor supplies
• Prepare and process travel reimbursements for Regional Council members and Regional Director
• Assist with processing grant requests
• Process applications and related paperwork for volunteer Regional Council members
• Assist with other duties or projects that may be identified by the Regional and/or Senior Director
• Other duties assigned by the Regional Director
• Must have reliable transportation

Knowledge, Skills & Abilities (KSAs):

• Strong skills in oral and written communication
• Ability to work well alone in an office with little interaction with others, yet also interacts with groups in a professional manner when needed.
• Possess computer skills in Microsoft Outlook, Word, Excel, PowerPoint, Publisher, Adobe Pro and Google Workspace
• Extensive organizational and time management skills, and ability to handle multiple projects under deadline
• Familiarity with project management processes
• Ability to operate general office equipment such as copy machine, computer and camera, LCD projector, digital recorder, digital camera, etc.
• Ability to schedule, adjust settings and administratively manage web based virtual meetings such as Zoom and Google Meet.
• Two years responsible administrative experience; or Bachelor’s degree from an accredited college or university in a field appropriate to the assignment and one year’s responsible administrative experience.

Selective Preference(s):

Although the form fields to apply for this position indicate a cover letter is optional; the application requirements for this position are to include one. Please upload a cover letter as part of your application.

The ideal candidate will enthusiastically support the vision and mission of First Things First and possess the personal qualities of integrity and credibility. It is imperative that they possess critical thinking skills. They shall possess the knowledge of principles and practices of administration and management, project planning, agency or program rules, regulations and operating procedures, accounting and budgeting procedures, and state and federal rules and regulations governing the areas of assignments; minute taking accuracy; ability to work independently and exercise appropriate judgment; knowledge of Arizona Open Meeting Law; knowledge of Robert’s Rules of Order and be informed about First Things First.

 
Benefits:

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

ASRS

Contact Us:

HR@firstthingsfirst.org

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.