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ADMINISTRATIVE ASSISTANT III

  • 507809
  • PHOENIX
  • DEPT OF EDUCATION
  • Full-time
  • Closing at: Jun 26 2022 at 23:55 MST

DEPARTMENT OF EDUCATION

The Arizona Department of Education's mission is to advance equity and excellence for all students by serving school leaders, educators and staff, collaborating with communities, and leading with data-driven best practices. Our vision is equity for all students to achieve their full potential!

ADMINISTRATIVE ASSISTANT III

PROCUREMENT SECTION

Job Location:

Phoenix Location

Posting Details:

Salary: $35,000 - $40,000 

Grade: 17

Closing Date: 06/26/2022

Job Summary:

• Under the direction of the Chief Procurement Officer and/or Senior Procurement Specialists, performs administrative work of considerable difficulty including research, special projects, and report preparation; coordinates administrative matters between organizational units and procurement staff; prepares a variety of contract documents and agreements requiring considerable program knowledge and coordination; composes correspondence on a wide variety of subjects; interprets and explains organizational rules, regulations and functions; and coordinates activities with other departments.
• This position will provide similar services for the agency chief financial officer, and the accounting, budget and audit supervisors.
• Local travel is required for this position.

Job Duties:

• Perform a variety of complex administrative tasks including research, special projects, and report preparation
• Prepare a variety of grant proposals, contracts, and agreements requiring considerable program knowledge and coordination
• Assist procurement staff in the collection of data for preparation of product specifications, formal solicitations, and contract awards
• Compose correspondence on a wide variety of subjects, interpret, and explain organizational rules, regulations, and functions
• Serve as Liaison for Accounting, Audit, Grants Management, and the State Records Retention Office coordinating administrative matters and department activities between organizational units
• Maintain all financial, administrative, and policy and procedure files for the Procurement, Accounting and Grants Management sections

Knowledge, Skills & Abilities (KSAs):

Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.
Knowledge:
• General office procedures and processes
• Basic knowledge of financial policies and procedures
Skills:
• Developing manuals, reports, and procedural documentation
• Oral and written communication
• Problem solving
• Multitasking
• Intermediate skill in using Microsoft Excel, Excel, and Outlook
• Basic skill in using Microsoft PowerPoint
Abilities:
• Plan, analyze, and coordinate activities
• Establish priorities
• Work independently in answering complex inquiries and completing complicated tasks

Selective Preference(s):

 

Pre-Employment Requirements:

• Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

Benefits:

ADE’s comprehensive benefits package includes:

• Affordable medical, dental, life, and short-term disability insurance plans
• Tuition reimbursement program available for education/professional development advancement
• Hybrid schedule (combination of telework and in-office) may be available for some job roles
• Top ranked retirement and long-term disability plans
• Deferred compensation plan
• Accrued sick leave and vacation leave
• Ten paid holidays per year
• Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer. During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at HumanResourcesGroup@azed.gov.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.