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ADMINISTRATIVE ASSISTANT III - BUILDER/DEVELOPER SERVICES

  • 510811
  • PHOENIX
  • REAL ESTATE DEPARTMENT
  • Full-time

ARIZONA DEPARTMENT OF REAL ESTATE

TEAM – “Together Everyone Achieves More”
The Department of Real Estate regulates the sale of subdivisions, unsubdivided lands, timeshares, condominiums, membership campgrounds, and cemeteries. It approves and monitors pre-licensing instruction, testing and continuing education courses. The Department also oversees the activities of licensees, investigates complaints against licensees and land developers, and participates in administrative hearings pertaining to their conduct.

ADMINISTRATIVE ASSISTANT III - BUILDER/DEVELOPER SERVICES

Job Location:

100 North 15th Avenue

Phoenix, Arizona 85007  

Posting Details:

Annual Salary Range: $44, 500 - $50,000

Grade: 17

This position will remain open until filled  

Job Summary:

This position will report to the Licensing Division Manager and will work primarily on Development Services applications and filings.

• Reviews and processes Licensing and Education applications and assists customers pertaining to Licensing and Education inquiries as needed or when not working on Development Services tasks and duties

• Analysis of subdivision, unsubdivided land, cemetery, membership campground and timeshare documents to ensure compliance with Arizona Real Estate Laws and Commissioner's Rules

• Performs site inspections of subdivided lands, unsubdivided lands, time-shares, campgrounds and cemeteries to determine completion of utilities, streets, recreation facilities, improvements, and to note any unusual land uses and hazards

• Confers with developers/developer representatives, title companies, government jurisdictions and others by phone, email and in-person

• Records results of inspection and reports results to appropriate Subdivision Representative

• Reviews applications, prepares and issues development/ subdivision public reports

• Answers inquiries by the general public and the real estate industry

• Other duties as assigned

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Basic real estate knowledge and a thorough understanding of the functions performed by title companies, civil engineers, land surveyors, city and county planning and zoning departments, and attorneys

• Knowledge and skill in operating a computer, including digitized documents and all common software programs

• Knowledge of geography and terrain of Arizona

Skill:

• Skill in interpersonal relations with emphasis on public relations requiring tact and diplomacy, including exceptional customer service techniques

• Analytical skills to interpret information in applications and apply applicable law

• English language proficiency, including exceptional grammar and writing skills

• Skill in interpretation and understanding of Arizona Real Estate statutes

• Skill in disseminating information to draw a conclusion

• Oral and written communication skills

Ability:

• Work as a team player with respect for Department structure, organization, and Division policies and procedures

• Examine legal documents to determine compliance with Arizona Real Estate law

• Ability to manage work flow and set priorities

Qualifications:

• At least 3 years of progressively responsible experience as an Escrow/Title Officer or Assistant or paralegal in a professional title / legal environment or, in the planning/ zoning Department of an Arizona local government jurisdiction, preferably servicing the Developer/ Builder industry

• Preference for actual, on the job experience with title companies, civil engineers, land surveyors, city/county planning and zoning departments, attorneys, pertaining to land development

• Proficiency in reviewing and interpreting title reports, purchase contracts, liens and encumbrances, trust agreements, easements, restrictions, plats, declarations of condominiums, declarations of timeshare, financial assurances, deeds, ownership rights of developers, flood and drainage conditions, groundwater law documents, advertisements or related documents

• An Associate's degree or higher from an accredited college or university in business or public administration, or a related degree

Pre-Employment Requirements:

• Employees who drive on state business are subject to driver license record checks, required to maintain acceptable driving records and complete any required driver training (see Arizona Administrative Code R2-10-207.11)

• Requires possession of and ability to retain a current, valid state-issued driver license appropriate to the assignment

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

• If you have any questions, please feel free to contact Shawn McConnell at staffing@azdoa.gov for assistance

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.