The Arizona Attorney General’s Office Criminal Division/Special Investigations Section is seeking an Administrative Assistant III. This position will:
1. The position must respond to the public by answering and fielding incoming calls; answer inquiries concerning raffling & gambling questions, review and distribute incoming mail; perform a variety of complex administrative support duties such as drafts, bates labeling, create/modify/close case files; photocopy, fax, scan and shred confidential legal documents; arrange, file, and sort documents and case files; compile and archive closed investigative files; order supplies and maintain office supply room; perform mathematical calculations; research files to obtain specific information, and assist in purchase order requisitions.
2. This position will be responsible to assist the evidence supervisor in receiving, storing, disposing of and releasing property and evidence; and ensure the preservation of all items taken into evidence as well as overseeing the receipt, identification, categorization, storage and custody including items held for destruction in accordance with established procedures and any applicable local, state and federal laws and regulations and the BEAST Evidence Management System.
3. Position will input data into Legal Files and ThoughtSpan Case Management System and other various Access databases and will require usage of various computer programs used to obtain confidential law enforcement information.
4. Position will perform a wide variety of specialized law enforcement support duties involved in assisting the Law Enforcement Administrator, Special Agent Supervisors and Special Agents including but not limited to running criminal histories, compilation of investigative information through a variety of investigative tools, transcription of confidential interviews, and archive dated material.
• Perform administrative tasks; answer phone, type reports, correspondence, memos, photocopy, bates stamp, and shred confidential file documents. Answer, screen and direct incoming calls and mail to the appropriate individuals or areas. Transcribe and proofread transcripts for various confidential investigative files. Coordinate and complete surplus inventory services for the Section.
• Prepare, organize and maintain case files and archive case information into Legal Files Case Management System, ThoughtSpan and other Access Databases.
• Assist evidence custodian and supervisor at warehouse, in evidence room and with any additional requests.
• Complete case matter criminal histories, asset traces, location verification, DES reports, CLEAR reports and compile investigative results by use of law enforcement databases. Assist agents and administrative staff with ThoughtSpan Case Management System.
• Assist on Special Projects for administrative staff, Chief Special Agent, Supervisors and Special Agents
• Knowledge of the Arizona Criminal Justice Information System.
• Knowledge of federal and state statutes relating to the Arizona Criminal Justice Information System.
• Knowledge of the principles and practices of complex office and clerical procedures.
• Knowledge of office policies and procedures.
• Good organizational skills.
• Skilled in operating computer/keyboard and various office equipment.
• Ability to deal with the public using the appropriate tact, resourcefulness, and alertness.
• Ability to make decisions regarding sequence and priority of assigned tasks.
• Ability to sort, arrange, and file documents within proper case file.
• Ability to type 45 wpm with minimal errors.
• Ability to maintain confidentiality concerning criminal histories and case information on legal files of the Attorney General’s Office.
Preference given to individual with experience working with law enforcement personnel and knowledge of criminal justice. Must have strong general office practice and organizational skills.
• Must be TOC certified within six months of employment.
• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.