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ADMINISTRATIVE ASSISTANT III

  • 504168
  • PHOENIX
  • DEPT OF ECONOMIC SECURITY
  • Full-time

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

ADMINISTRATIVE ASSISTANT III
Division of Employment and Rehabilitation Services (DERS)
Information Technology (IT)

Job Location:

Address:  1400 W. Washington Street, Phoenix, AZ 85007
www.azdes.gov

Posting Details:

Salary: $17.8500 An Hour 

Grade: 17

Closing Date: Open until sufficient resumes received

Job Summary:

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through temporary assistance? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) performs an integral role in improving Arizona’s workforce by assisting individuals who are unemployed or underemployed, and those with barriers, to prepare for and obtain meaningful employment. DERS supports Arizona employers with recruitment assistance by connecting them to a skilled workforce.

We are seeking an experienced and highly motivated individual to join our team as an Administrative Assistant III with the Information Technology (IT) Section. This position serves in an administrative staff capacity to the Division of Employment and Rehabilitation Services (DERS) Information Technology (IT) Section. Is responsible for providing up-to-date information relating to all administrative duties within the IT sections.

Job Duties:

• Assigns and monitors all requests for information and actions; sends reminders to staff and documents all responses; distributes assignments to staff; edit and proofread correspondence for proper format, grammar, punctuation, and spelling.
• Responsible for tracking personnel related documentation.
• Provides assistance for the DERS IT Sections, in regard to personnel rules and regulations.
• Assists with updating YES profiles and ensures HRIS information is accurate for DERS IT staff.
• Schedules and maintains calendar appointments for Workforce IT Manger.
• Schedule and Host meetings for all DERS IT staff conference calls and/or web meetings.
• Maintains DERS IT conference rooms.
• Maintain IT Workforce Library.
• Attend Mail and Print Meetings.
• Responsible for ProcureAZ, ordering supplies, printer leases, printer maintenance and shared bins DERS IT sections.
• Serves as Timekeeper Proxy for Employee Time Entry (ETE) for tracking time sheets.
• Also responsible for all in and Out of State Travel, approvals, scheduling flights and all required forms/documentation.
• Responsible for keeping mail room vendor's ink cartridges, inventory and mailings.
• Assist in Data Security, Working with Data Sharing Agreements, type letters, labels, shredding of old files and general filing.
• Assist Inventory Control with Loaner equipment and J-320's.
• Responsible for assisting and reminding staff to ensure that deadlines are met. Assist DERS IT in reconciling the annual position control reports.
• Other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of DES general policy and procedures.
• Good knowledge of state and federal rules and regulations governing the Workforce IT.
• Knowledge of DOA/DES Personnel Policies and Procedures.
• Excellent organization skills.
• Good analytical and reasoning skills.
• Excellent oral and written communication skills.
• Analyze and prioritize assignments; work independently; adapt to constantly changing priorities.
• Ability to effectively gather data and problem solve.
• Ability to exercise discretion when dealing with confidential issues.

Selective Preference(s):

• N/A

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.
-Affordable Health, Dental, Vision and Life and Disability Insurance
-10 holidays per year
-Paid Vacation and Sick time off - start earning it your 1st day
-Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
-Contribute to, and participate in the Arizona State Retirement System
-Ride Share and Public Transit Subsidy
-Career Advancement Opportunities
-Tuition reimbursement
-Opportunity to work remotely (home office) on an ad-hoc basis

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please call (480) 204-2707 or email daisyrhodes@azdes.gov.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 204-2707 or email daisyrhodes@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.