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ADMINISTRATIVE ASSISTANT III

  • 507690
  • PHOENIX
  • ATTORNEY GENERAL (DEPT OF LAW)
  • Full-time

ATTORNEY GENERAL (DEPT OF LAW)

 

ADMV ASST III

ATTORNEY GENERAL (DEPT OF LAW)

Job Location:

Address:  2005 N. Central Ave., Phoenix 

Posting Details:

Salary: 41,000.00 

Grade: 17

Closing Date: Until filled 

Job Summary:

The Arizona Attorney General’s Office Criminal Division/Victim Services Section is seeking an Administrative Assistant III.

Job Duties:

Under general or limited supervision, this position serves as the Office Administrator (OA) for the Office of Victim Services (OVS). This position is responsible for administrative duties of moderate difficulty, ensuring the organizational management and maintenance of multiple and varied official documents and records related to the OVS. The OA is the main source of professional support to the OVS and carries out multiple duties including: assisting the Victim Advocates and the Agency Support Team (AST) when needed and management of complex administrative support tasks, as assigned by the Director of Victim Services or Legal Administrator. In addition, this position is responsible for interpreting guidelines, rules, policies and procedures of programs to serve a variety of purposes, including research, planning, preparation and execution of activity and operational reports, planning and scheduling of meetings, preparation of travel documents and completion and tracking of high-level purchasing. The position is also the lead in managing victim awareness activities such as VRW, DV awareness and encouraging teamwork in the three offices of the OVS. This position also supports the Director of OVS by ensuring the quality and timeliness of special projects.

Knowledge, Skills & Abilities (KSAs):

• This position requires knowledge of the principles and practices of performing administrative functions of a responsible nature.
• This position requires the candidate to have considerable knowledge of computers, Microsoft Office software including Publisher, databases and managing and usage of virtual meeting technology.
• The knowledge to maintain an organized work environment and to plan, coordinate and prioritize work activities for self and others is expected of any candidate.
• Basic knowledge of victims' rights laws, current state and federal laws and local social service agencies are required in order to perform work satisfactorily for this position.
• Knowledge of principles and practices of case management and the effects of victimization, including the social, emotional, physical and financial effects.
• Skills that are required or expected to be learned through the training process of this position include the ability to effectively interpret OVS and AGO policies, procedures, rules and regulations.
• It is expected that the candidate will develop and maintain effective working relationships with members of the justice communities and other employees within the AGO.
• The ideal candidate for this position will have exceptional organizational skills that will benefit them when working with interruptions, working against stringent deadlines and having to adapt to changing priorities.
• The ability to perform detailed work with a high degree of accuracy will rely heavily on the candidate's ability to write and communicate in an effective manner and the ability to edit and review materials for clarity and certainty.

• The ability to exercise good judgement in safeguarding sensitive and confidential information is critical to the services provided by the Office of Victim Services and the AGO.
• It is expected that any candidate in this position will utilize and stay current on word processing, database, publishing and virtual meeting software to include all software programs implemented within the AGO.

Selective Preference(s):

A Bachelor of Arts or a Bachelor of Science degree from an accredited university is preferred.

Pre-Employment Requirements:

• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.