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ADMINISTRATIVE ASSISTANT III

  • 514876
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF CORRECTIONS
  • Full-time
  • Closing at: Feb 7 2023 at 23:55 MST

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

The Arizona Department of Corrections, Rehabilitation & Reentry is dedicated to developing, encouraging, recognizing, and rewarding the professional performance and growth by employees at all levels. The state is proudly served by over 9,000 well-trained corrections professionals who are dedicated to public, staff and inmate safety by effectively employing sound correctional practices, efficient operational procedures, and proven programming opportunities for inmates. Join our team and help to proudly serve our community!

ADMINISTRATIVE ASSISTANT III

Job Location:

Address:

Procurement Services Bureau
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Posting Details:

Salary: $42,000.00 

Grade: 17

Closing Date: 2/7/2023

This position may offer the ability to work remotely, within Arizona, based upon the
department's business needs and continual meeting of expected performance measures.

 

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an ambitious professional ready to jump-start a rewarding career! This position performs a variety of complex administrative tasks and specialized work for the Procurement Services Bureau.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:

- Provides administrative support for the Procurement Services Bureau ensuring confidentiality at all times
- Screens phone calls, mail distribution, schedules appointments and meetings, and maintains office supplies as needed
- Creates, maintains, and distributes all assigned administrative office reporting
- Manages records in accordance with rules, statutes, and Department Orders, including but not limited to filing, maintaining and archiving completed contract documents
- Prepares reports, documents, memorandum, evaluation documents and other correspondence as assigned upon verbal or written directives
- Assists in gathering and compiling contract documents for response to public records
- Takes and transcribes meeting minutes to include evaluation committee meetings
- Manages the internal ADCRR Procurement Services website
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Principles and practices of administration
- ADCRR departmental policies and procedures
- Office management protocol
- General purchasing practices and procedures
- Formatting business documents of varying complexity
- Composition of correspondence and reports
- Business grammar and telephone etiquette
- Office equipment including computer and word processing, Microsoft Excel and the Arizona Procurement Portal (APP)
- Setting up and maintaining filing systems and records keeping

Skill in:
- Business language, grammar, spelling, punctuation and composition
- Editing, proofing, and copying
- Researching, compiling information and filing
- Establishing and maintaining interpersonal relationships
- Time management
- Problem-solving and effective follow-up on activities

Ability to:
- Communicate and follow verbal and written instructions
- Work independently
- Plan and coordinate activities and establish priorities
- Maintain confidentiality of purchasing and procurement details
- Assure agency and department procedural conformity in day-to-day operations

Selective Preference(s):

- Three (3) years of administrative experience working in an office environment
- Bachelor’s degree from an accredited college or university in a field appropriate to the assignment

Pre-Employment Requirements:

Requires the possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Employment is contingent on the selected applicant passing a background investigation.

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.