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ADMINISTRATIVE ASSISTANT

  • 504572
  • PHOENIX
  • DEPT OF ECONOMIC SECURITY
  • Full-time

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

ADMINISTRATIVE ASSISTANT
Division of Employment and Rehabilitation Services (DERS)
Child Care Administration (CCA)

Job Location:

1789 West Jefferson Street, Phoenix, AZ 85007
www.azdes.gov

Posting Details:

Salary: $16.9236/ hour ($35,201.09 annually) 

Grade: 15

Closing Date: Open until sufficient resumes are received.

Job Summary:

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through temporary assistance? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) performs an integral role in improving Arizona’s workforce by assisting individuals who are unemployed or underemployed, and those with barriers, to prepare for and obtain meaningful employment. DERS supports Arizona employers with recruitment assistance by connecting them to a skilled workforce.

We are seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2 (AA2) with the Child Care Administration (CCA). This position is responsible for providing administrative support to CCA Leadership, Administrative Staff as well as the CCA staff statewide. This may include a variety of administrative tasks including research, special projects, generating reports, preparing correspondence, complex presentation packets, agendas, and minutes.

Job Duties:

• Process requisitions, receivers, and approvals for payment of supplies for all CCA staff, state- wide, through the Arizona Procurement Portal (APP) system; ensure supplies are ordered timely to meet staff needs, receipt of goods is confirmed and documented by recipients, invoices are paid timely; and troubleshoot incorrect invoices or delivery of goods
• Assist the Human Resource Liaison with scheduling candidates for interviews, prepare interview packets, and confirm receipt of all necessary documents for each candidate
• Serve as car steward for state vehicles, which includes maintaining vehicle logs and making sure that the vehicle is serviced as mandated by ADOT regulations

Knowledge, Skills & Abilities (KSAs):

• Knowledge of complex office procedures and practices; method and procedures for researching files to obtain specific information; business English, spelling and mathematics; style and format of business correspondence, reports, and memos; office policies and procedures sufficient to perform limited discretionary tasks; positive, results-orientated customer service technique
• Skill in operating a computer, creating, and typing business correspondence in answer to internal and external requests; collecting and organizing data; screening and routing incoming correspondence and requests; working with diverse staff and the public using appropriate professionalism and problem-solving technique; adhering to boundaries of confidentiality
• Ability to perform varied and complex administrative tasks; research files; perform mathematical calculations; collect and organize data; work with staff and the public using appropriate professionalism and problem-solving technique; diffuse potentially hostile situations; prioritize projects; exercise initiative during slow work periods; communicate effectively both verbally and in writing

Selective Preference(s):

• Two years responsible administrative experience
• Bilingual, Spanish

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• The position will require a current, valid Arizona Driver’s License. Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) and have an acceptable driving record in accordance with DES Fleet Management-Safety Program policy and procedures (DES 1-07-26 & DES 1-07-26-01). Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.

-Affordable Health, Dental, Vision and Life and Disability Insurance
-10 holidays per year
-Paid Vacation and Sick time off - start earning it your 1st day
-Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
-Contribute to, and participate in the Arizona State Retirement System
-Ride Share and Public Transit Subsidy
-Career Advancement Opportunities
-Tuition reimbursement
-Opportunity to work remotely (home office) on an ad-hoc basis

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please call (480) 679-2319 or email TSumner@azdes.gov.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 679-2319 or email TSumner@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.