Outdoors, Mountain, Nature, Person, Painting, Valley, Landscape, Scenery, Panoramic, Canyon

Apply Now

Not You?

Thank you

ADMINISTRATIVE SECRETARY II

  • 505665
  • BUCKEYE
  • DEPT OF CORRECTIONS
  • Full-time
  • Closing at: Jun 30 2022 at 23:55 MST

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

The Arizona Department of Corrections, Rehabilitation & Reentry is dedicated to developing, encouraging, recognizing, and rewarding the professional performance and growth by employees at all levels. The state is proudly served by over 9,000 well-trained corrections professionals who are dedicated to public, staff and inmate safety by effectively employing sound correctional practices, efficient operational procedures, and proven programming opportunities for inmates. Join our team and help to proudly serve our community!

ADMINISTRATIVE SECRETARY II

Job Location:

Address:  

Arizona State Prison Complex (ASPC) – Lewis
26700 South Highway 85
Buckeye, Arizona 85326
https://corrections.az.gov/

Posting Details:

Salary: $27,000.00 - $31,627.00*

*Eligible for 20% Critical Service Premium Pay Stipend effective through July 8, 2022
($32,400.00 - $37,952.00)

Grade: 13

Closing Date: 06/30/2022

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an Administrative Secretary II who is a perfectionist when it comes to detail, organization, thoroughness, and accuracy. If this fits your description, this may be the right opportunity for you! This position is responsible for daily communications, meetings, filing, organizing, handling the unit’s budget, report writing, and timekeeping at the Arizona State Prison Complex – Lewis.

THIS IS AN ENTRY-LEVEL POSITION - WE WILL TRAIN THE RIGHT CANDIDATE.

Job Duties:

- Performs general administrative functions for the unit manager
- Screens calls, correspondence, and answers routine questions
- Schedules appointments and meetings/conferences
- Organizes and maintains confidential and administrative files
- Assists unit administration in tracking and maintaining the budget
- Acts as primary timekeeper and the policy liaison
- Generates, copies, files, and distributes various reports
- Orders and maintains office supplies
- Serves as backup for clerical support staff in their absence
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- General office practices and procedures
- Personal computers, using Microsoft Suite and Google Suite
- Business English and basic mathematics
- Payroll practices and procedures

Skill in:
- Composing routine correspondence, including proper format, spelling, and language usage
- Verbal and written communication
- Providing highly detail-oriented results
- Record keeping and report generation
- Time and project management
- Scheduling and coordinating arrangements for meetings
- Establishing and maintaining interpersonal relationships
- Taking and transcribing meeting minutes

Ability to:
- Maintain files of correspondence, records, and reports
- Maintain confidentiality
- Adapt to changing priorities
- Learn and adhere to department policies and procedures
- Work in a prison environment
- Handle detailed work with accuracy and speed

Selective Preference(s):

- Two (2) years experience in an administrative position

Pre-Employment Requirements:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Employment is contingent on the selected applicant passing a background investigation and a drug test.

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.