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ADMINISTRATIVE SECRETARY III

  • 511909
  • FLORENCE
  • DEPT OF CORRECTIONS
  • Full-time
  • Closing at: Oct 7 2022 at 23:55 MST

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

The Arizona Department of Corrections, Rehabilitation & Reentry is dedicated to developing, encouraging, recognizing, and rewarding the professional performance and growth by employees at all levels. The state is proudly served by over 9,000 well-trained corrections professionals who are dedicated to public, staff and inmate safety by effectively employing sound correctional practices, efficient operational procedures, and proven programming opportunities for inmates. Join our team and help to proudly serve our community!

ADMINISTRATIVE SECRETARY III

Job Location:

Address:

Arizona State Prison Complex (ASPC) - Eyman
4374 East Butte Avenue
Florence, Arizona 85132
https://corrections.az.gov/

Posting Details:

Salary: $27,007.00 - $34,800.00

Grade: 14

Closing Date: 10/07/2022  

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a self-motivator with strong problem-solving and customer service skills. This position will help the warden’s office excel by providing administrative assistance and performing full secretarial functions of a confidential nature.

Job Duties:

- Composes correspondence, uses computer equipment in the completion of job assignments
- Compiles and prepares weekly and monthly reports
- May compose replies to correspondence on routine matters
- Updates department policy manuals
- Attends meetings and types meeting minutes
- Completes special projects
- Creates, organizes and maintains confidential and administrative files
- Logs, tracks, copies, and forwards responses for correspondence and documentation
- Collects and distributes all incoming and outgoing staff/department mail
- Answers, screens, and refers calls appropriately
- Coordinates special events, meetings, and fundraising events
- Acts as back-up timekeeper
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
- Business English including grammatical formatting and composition
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Techniques in screening incoming calls, visitors, and telephone calls

Skill in:
- Problem-solving and time management
- Establishing and maintaining interpersonal relationships
- Written and verbal communication
- Handling multiple tasks
- Dealing with the public and staff both in person and via telephone
- Working with self-motivation and minimal supervision

Ability to:
- Provide effective assistance to employees
- Investigate and resolve problems
- Plan, coordinate activities, and establish priorities
- Develop effective operating procedures
- Work effectively under a short deadline
- Maintain confidentiality
- Work in a prison environment

Selective Preference(s):

- Two (2) years of professional office experience and proficiency in Microsoft Office & Google Suite

Pre-Employment Requirements:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Employment is contingent on the selected applicant passing a background investigation and drug test.







Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.