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ADMINISTRATIVE SERVICES OFFICER 1

  • 501971
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefits package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

ADMINISTRATIVE SERVICES OFFICER 1

DIVISION OF PREVENTION 

Job Location:

Address: 150 N 18th Ave. Phoenix, AZ 85007  

Posting Details:

Salary: $44,000 

Grade: 19

Job Summary:

This position will directly report to the Office Chief of Operations in the Bureau of Chronic Disease and Health Promotions. This position will perform activities in the Arizona Procurement Portal (APP) and Arizona Financial Information System (AFIS). This position will also provide contract monitoring and coordinates bureau operational activities which include; travel, fleet management, inventory, surplus property collection, and purchasing.

Job Duties:

- Assist the Bureau Fiscal Manager with financial activities in both the Arizona Procurement Portal (APP) and Arizona Information Systems (AFIS); which includes issuing purchase orders, receiving invoices for payment by Accounts Payable, and track expenditures via Contract Expenditure Reports (CERs).
- In coordination with the Office Chief of Operations, ensures operational activities, purchasing, travel, fleet management, inventory control for the bureau, and Tobacco Program contractor inventories; which are completed annually. Monitors a variety of contracts for office supplies and maintenance agreements for office supplies.
- Coordinate with ADHS General Services and IT to provide assistance to staff with regard to paperwork for employee badges, computer access, telephones, cell phone mifi's, and IT equipment for the Bureau.
- Attend and participate in a variety of meetings, when required. Assist with review and preparation of all submissions personnel actions for 30 employees and create and maintain organizational charts.
- Perform research and or special projects as assigned by Fiscal Manager and Bureau Chief.
- Provide technical support to staff regarding operational updates and activities; which includes acting as Safety Monitor for the bureau.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Fundamental project and database management.
- State Accounting System (AFIS).
- Arizona Procurement Portal (APP).
- State of Arizona statutes pertaining to the management and control of state assets.
- Performance Management (PM), and Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:
- Effective communication skills both oral and written; which includes writing and preparing reports.
- Demonstrated ability to effectively manage projects and financial activities.
- Using AFIS to record financial transactions involving assets.
- Effectively working with and maintaining confidential information.

Ability to:
- Establish and maintain effective working relationships with Bureau staff as well as other Department Personnel.
- Interpret and write policies and procedures.
- Do complex mathematical calculations and maintain complex Excel spreadsheets.
- Manage multiple complex projects and meet established delivery dates.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's degree in finance, businesses administration, or related field with 2 years of professional experience in a related field. A Master's degree in a related field may substitute for 1 year of professional experience.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award-winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.