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ADMINISTRATIVE SERVICES OFFICER 1

  • 504504
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefits package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

ADMINISTRATIVE SERVICES OFFICER 1

DIVISION OF PREPAREDNESS 

Job Location:

Address:  150 N 18th Ave. Phoenix, AZ 85007  

Posting Details:

Salary: $45,000 - $47,000 

Grade: 19

Job Summary:

This position will report directly to the Partner Integration Chief within the Partner Integration Section of Public Health Emergency Preparedness (PHEP) Bureau and will be responsible for managing functions that have a financial and administrative impact on the PI team involved in the PHEP and Health Care Preparedness (HPP) programs. Some duties include, but are not limited to, bureau/section purchases, working with vendors/gathering quotes, reviewing and executing contracts, event coordination, and management, meeting and event schedule.

Job Duties:

- Using the State Accounting and State Procurement Systems accurately execute the following in a timely fashion: issue purchase orders, change orders, receive invoices for payment, closeout purchase orders as required by the terms of the purchase or as requested by the program.
- Coordinate with the program leads to identify meeting and event dates and venues. Work with the vendors to secure necessary on-site logistics for PHEP events. Develop a schedule of events that aligns with partner interests. Perform administrative on-site tasks on event day which may include registration, check-in, note-taking, and other tasks as assigned.
- Attend and participate in a variety of meetings which may include note-taking, facilitation, or direct outputs.
- Enter, review, maintain financial reports in various reporting systems. Work with the Partner Integration Section Chief on program budgeting and spending.
- Maintain and review various contracts within Partner Integration and BPHEP. Work with vendors to establish new agreements and/or resolve any contract gaps and updates.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Federal, state, and department rules, regulations, policies, and procedures (e.g., financial management, accounting, procurement, grants management, personnel, and payroll systems).
- Financial and database software programs.
- Performance Management (PM), Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:
- Problem-solving.
- Multi-tasking.
- Decision-making.
-Teamwork.
- Detail-oriented.
- Proficient in time management
- Proficient in various computer applications including web-based and local programs such as Google Suite and Microsoft products.

Ability to:
- Ability to communicate clearly and effectively through various mediums to both internal and external partners.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Two years responsible administrative experience equivalent to or above the Administrative Assistant III level in such fields as budget analysis, purchasing, accounting, data processing, or related administrative services work; a Bachelors degree in business or public administration from an accredited college or university may substitute for one year of the required experience.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award-winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.