We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. ASO2 is under the direction of an Accounts Payable Manager and is an integral part of our Accounts Payable team. This position will collaborate across the entire Business & Finance team.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Direct and participate in a variety of administrative and business management functions.
• Manage and execute functions related to: 
  • Invoice approvals & other expenditures
  • Encumbrances
  • Assets
  • Expense transfers
• Oversee the business aspects of purchase orders, invoices, budgets, and travel reservations.
• Ensure the quality of the work products is acceptable and accurate, standard work is followed and meet all established deadlines.
• Lead and participate in problem-solving initiatives to ensure Business & Finance processes are current, efficient, and consistently followed.
• Analyze and process purchase related requests; manage encumbrances, budget and other related division fiscal/business requests.
  
• Follow state and agency policies for all applicable purchase requests, including credit card use.
  
• Utilize the procurement system for review and entry of all requisitions, which includes determining appropriate contracts.
  
• Utilize the planning and financial systems for review, planning, performance and entry of all budget, which includes determining the appropriate funding codes and sources.
  
• Analyze and ensure invoices are moved forward for payment.
  
• Work with Suppliers and/or program staff to ensure the agency receives timely and accurate invoices.
  
• Be knowledgeable about updating standard work and assist with related tasks to management of these documented processes.

• Business and environmental issues relevant to Arizona
• Accounting principles and practices
  
• Generally Accepted Accounting Principles (GAAP)
  
• State government and department organizational structure
  
• Internal control structures, and fiscal management
  
• Confidentiality

Working knowledge of:

• Arizona Revised Statutes (ARS) related to the department/finances
  
• State Procurement Code
  
• State of Arizona Accounting Manual (SAAM)
  
• Statewide procurement system
  
• Statewide financial system
  
• Department's budget planning tool
  
• Team's standard work processes
  
• Microsoft Office and the G-Suite/Workplace

SKILL in:

• Verbal and written communication
  
• Customer service, to effectively and professionally interact with a wide range of internal and external customer
  
• Effective employee performance management, prioritization of activities and workload management
  
• Excellent organization and time management for tracking activities and/or projects
  
• Resourceful with researching/gathering of facts and information
  
• Researching and compiling information
  
• Continuous process improvement

ABILITY to:

• Establish and maintain effective and positive working relationships with agency staff and the public
  
• Respond to inquiries with tact, diplomacy, and appropriate timely information
  
• Communicate effectively with team and customers
  
• Work as a team player
  
• Adapt to changing assignments and priorities
  
• Manage higher workload volume and/or more complex situations
  
• Assist with problem resolutions
  
• Assist in training new and existing staff members
  
• Adaptable to different learning styles
  
• Establish, maintain and follow procedures for team activities
  
• Report work status, issues, and inquiries timely
  
• Prioritize effectively
  
• Organize and perform multiple tasks on a daily basis
  
• Exhibit personal initiative
  
• Critical thinking; Display sound judgment
  
• Perform analytic work
  
• Work under pressure meeting deadlines
  
• Complete assigned tasks accurately; meet deadlines
  
• Work independently with minimal supervision
  
• Be professional
  
• Work from home
  
• Knowledge of or ability to learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving.
  
  

• Bachelor’s Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master’s degree may substitute for 2 years’ experience).
• Two years responsible administrative experience equivalent to or above the Administrative Assistant Ill level in such fields as personnel, budget analysis, purchasing, accounting, data processing or related administrative activities.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.