DEPARTMENT OF ECONOMIC SECURITY

Address:  Division of Developmental Disabilities (DDD)
1789 W. JEFFERSON STREET PHOENIX, AZ 85201

Salary: $61,590.67 - $65,079.87 

Grade: 21

Closing Date: 09/26/2025

Would  like to be part of an amazing team that makes Arizonans thrive? At the Arizona Department of Economic Security (DES) we strengthen  individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Services Officer 2. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

The position assists the Privacy Officer to ensure organizational compliance with HIPAA privacy laws and regulations. Provides overall support to the DDD Privacy Officer to disseminate information, detect and manage risks associated with HIPAA privacy laws and regulations. Assists the Privacy Officer with Investigations of potential HIPAA violations according to the internal Privacy policy and will coordinate with the DDD Privacy Officer during a breach or incidents that are reportable and maintains all documentation related to potential HIPAA violations, including any advice given by the Attorney General’s Office. Provides overall support to the DDD Privacy Officer to disseminate information, detect and manage risks associated with HIPAA privacy laws and regulations and assist in researching and analyzing federal, state, and local legislation, health care legal requirements, and best practices. Provides support to internal and external agents/stakeholders with HIPAA education as outlined by the DDD Privacy officer. This position may also process public records request.

Essential Duties and Responsibilities include but are not limited to:
• Project manages the unit's assignments, tasks, and creates new processes for implementation approval from the COM. Responsibilities include tracking and reporting the status of facilities projects; asset acquisitions; surplus and other duties as assigned.
• Creates & tracks DTS wireless coordination service tickets for wireless devices; analyzes, verifies & provides monthly wireless data to each district, creates processes & services for purchase of personal computers & wireless devices, & the termination of wireless phone services. Maintains Division laptop & PC inventory, assigns, allocates & distributes new personal computers & laptop to Division staff. Consults with COM on project development, tools & strategies.
• Works closely with the division fleet liaisons in tracking issues, concerns and vehicle assignments; consults with the COM and DES Fleet Services on all matters.
• This position is responsible for supporting the management of the fiscal, business and operations functions for DDD Headquarters and statewide facilities projects. Processing specialty and routine purchasing and supply request orders including: research state contracted vendors for best prices; obtain quotes when necessary; setup and track open & issue one time POs as necessary.
• Completes activities associated with contract deliverables including but not limited to monitoring AdSS during ORs & Oversight Meetings; reviews & evaluates documents, reports, & deliverables submitted by AdSS; aggregates AdSS information into Division deliverables with AHCCCS; ensures timelines are met; reviews & is very knowledgeable of AHCCCS contract with Division especially related to areas of your expertise & authority.

Knowledge in:
• DD rules, regulations, policies and procedures.
• Federal and State laws and regulations governing DD policy, procedures and organization.
• Principles of policy formulation and analysis and program planning.
• State procurement systems.
• FEMA business continuity practices, including Incident Command System scenarios.
Skills In:
• Interpersonal relations applied to communications between the division, other organization personnel and service vendors.
• Using computer programs (e.g., MS Office, Word, Excel, and Outlook).
• Oral and written communication.
• Process development.

Ability to:
• Detail oriented. Analyze, prioritize and multi-task on many different projects at once.
• Communicate with all levels of internal and external customers.
• Work independently and collectively with other divisions and team members.
Effectively negotiate.

The ideal candidate for this position will have:
• The candidate must possess three (3) years administrative experience equivalent to or above the Administrative Assistant III level in Arizona State Service in such fields as personnel, budget analysis, purchasing, accounting, data processing or related. A Master's degree in business or public administration from an accredited college or university substitutes for one (1) year required.

• Employee shall have a valid Level One fingerprint clearance card issued pursuant to Arizona Revised Statute 41-1968 in order to work with children and vulnerable adults.
• Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Travel may be required for State business. Employees who drive on state business must complete any required.

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact us Alyssa Figueroa at 602-653-9837 or alyssafigueroa@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-653-9837 or alyssafigueroa@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.