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ADMINISTRATIVE SERVICES OFFICER 4

  • 500105
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

FINANCE MANAGER

DEPT OF HEALTH SERVICES

Job Location:

Address:  150 N 18th Ave. Phoenix, AZ 85007

Posting Details:

Salary: $65,000 - $68,000 

Grade: 23

Closing Date: 

Job Summary:

Under the general direction of the Bureau Chief, the position is a member of the Division of Public Health Prevention/Bureau of Women's and Children's Health/Office of Finance. This position is a member of the bureau leadership and management team and participates in agency level financial managers team meetings. This position will be responsible for the overall management and oversight of multiple program grant activities within the Bureau of Women's and Children's Health.

- Tracking fund match requirements and maintenance of effort or grant funding and financial processes for multiple offices within ADHS directly and through direct reporting staff.

Duties include but are not limited to:
- Developing and preparation of program budgets, including developing/managing standard work processes;
- Developing budget performance reports and forecasting revenues and expenditures;
- Compiling monthly budget reports;
- Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, procurement and contractual activities;
- Conducting monthly budget meetings with Bureau Chief, Office Chiefs and Program Managers ensuring fiscal responsibility;
- Ensuring compliance with all applicable federal and state laws, regulations, rules, and policies;
- Supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives;
- Strategic planning;
- Leading/supervising subordinate staff and ensures Departmental financial standards;
- Instructing and counseling program staff in policy, procedures, and system relative to budgeting and accounting;
- Resolving complex fiscal, procurement, training, travel, and personnel issues;
- Conducting research and analysis on local and federal regulations, statutes as applicable to grant requirements, funding structures and appropriations.

Job Duties:

- Budget Development and Financial Analysis, analyze, prepare, monitor, plan and report on appropriations, allocations, revenues, and expenditures for multiple offices within ADHS. Prepare standard financial reports and adhoc reports as requested by Leadership and Programs. Prepare revenue and expense forecasts. Properly and adequately manage state and federal funds.
- Perform or delegate finance activity support, ensuring timeliness and accuracy. Responsible for financial consulting, contract management, grant management, reporting and budget adjustments. Provide financial training to non-financial resources.
- Manage and direct subordinate staff (work assignments, setting priorities, hiring, discipline, provide training, approving leave requests, and preparing evaluations).
- Perform research and financial analysis to problem solve difficult individual cases and report findings to Leadership and Programs. Reviews local and federal statutes, regulations and funding requirements and provides guidance to direct reports and program staff on findings to ensure compliance with state and federal financial requirements.
- Participates in bureau management team. Collaboration with other bureaus, divisions, departments and contractors to support program staff in the management of resources, services and develop policies and procedures. Participate on various division level teams and committees including the Division of Policy & Operation Finance Managers Team.
- Facilitate and participate in collaborative efforts to streamline and strengthen operations and process improvements for the department. Develops standard work process for business & operations for the bureau.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Financial forecasting and budget monitoring.
- Generally Accepted Accounting Principles (GAAP).
- Federal and state regulations governing financial programs managed by the Bureau.
- State regulations and laws governing financial accounting, procurement, contracting, personnel actions.
- Governmental/departmental accounting principles, travel policies, and encumbrance and expenditure procedures.
- Management theory and practices, including planning, organizing and directing programs.
- Agency rules, regulations, policies and procedures.
- HRIS, USAS/AFIS, business related processes, and the policies and procedures related to state and department accounting and procurement.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skills in:
- Projecting expenditures, forecasting revenues, problem solving, critical thinking, analysis, interpreting legislation, multi-tasking, conflict resolution, written and oral communication, delegation, decision making, organization and leadership.
- Oral and written communication, interpersonal relationship in relation to work with other staff, managers, contractors and staff from other departments and agencies.
- Establishing priorities, critical thinking and problem solving techniques.
-Analytic skills for budget review.
-Monitoring contractors, contracts, and budgets.
-Problem Solving.
-Excellent leadership & collaboration skills.
-Using MS Office Suite, especially Excel, AFIS, APP, and other state financial software used by the Department.
Ability to
-Analyze data; develop procedures; design effective plans for process improvement; interpret policies and procedures.
- Establish and maintain effective working relationships; work in a team environment and contribute to the outcomes; remain positive in the work environment; work independently and meet deadlines.
-Present ideas orally and in writing in a clear, concise manner to partners/stakeholders.
-Learn new tasks and adapt to changing environments; anticipate next steps, assimilate and apply new ideas and information.
-Estimate time and funding for planning purposes.
-Develop and maintain spreadsheets, ability to access business data systems.
-Perform assigned financial tasks in a timely, responsive and accurate manner.
-Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's Degree in finance, business or public administration or a related field with 5 years related work experience. Master's degree in a related field may substitute for 2 years of work experience. Preference given to candidates with a CPA.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.